General Summary
The Accounts Assistant is responsible for timely and accurate processing of transactions; accounts payable management; classifying, recording and reconciling transactions in NAV Microsoft Dynamics.
Key Responsibilities
- Financial processes
- Assists the Accountant to ensure that payments are processed on time. Completes weekly journals for posting.
- Files statutory returns on time.
- Verifies the accuracy and authenticity of accountabilities. Identifies appropriate general ledger codes for expensing accountabilities in NAV. Correctly apportions approved shared costs to different projects.
- Assists the Accountant in the preparation of monthly bank and/or mobile money reconciliations.
- Reconciles accounts payable. Obtains vendor statements and compares with NAV transactions, identifies errors and passes journal entries for correction.
- Assists in the issuing and receiving of inventory and completing inventory journals.
- Performs periodic asset verifications, cash counts and stock counts at IDI and/or field offices
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- Financial systems and security
- Identifies internal controls that require improvement and suggests appropriate policy and procedure modifications for improved internal control. Ensures that all financial systems provide adequate audit trail and documentation.
- Ensures that all documents are archived and maintained in a safe and secure manner for the time periods specified by IDI’s policies.
- Audits
- Assists the Accountant obtain support documents, prepares analyses of accounts for audits.
- Ensures all paperwork is properly archived at the end of each audit.
Person Specification
- A minimum of Bachelor of Commerce (Accounting option) or Bachelor of Business Administration (BBA) (Finance/ Accounting), from a reputable Institution/University.
- ACCA or CPA qualification (or in the process of being certified, Level 2 minimum)
- Relevant skills in automated accounting software systems and database spreadsheets
- Good communication, organization and management skills
- Understands client confidentiality and exhibits a high level of ethical conduct
- Good interpersonal skills and can work in a team
- Has basic computer literacy including word processing, excel, the internet and PowerPoint.