Home Jobs in Uganda - January 2021 Administrative Officer – MRC/UVRI and LSHTM Uganda research Unit

Administrative Officer – MRC/UVRI and LSHTM Uganda research Unit

The Unit is an internationally recognised centre of excellence with dominant research themes in the areas of HIV and emerging infections, vaccines and immunity, and chronic diseases and cancer. Through a multidisciplinary approach, intersecting basic science, epidemiological research, social-behavioural research and the conduct of new intervention evaluation studies, the Unit contributes knowledge on changing epidemics and diseases, the evaluation of innovative health care options, treatment and prevention and the development of health policy and practice in Africa and worldwide. Following the signing of strategic transfer agreements between the London School of Hygiene & Tropical Medicine (LSHTM) and the Medical Research Council (MRC UK), the Unit formally joined LSHTM on 1st February 2018.

The exciting new partnership will boost research capacity into current and emerging health issues in Africa and throughout the world. The Unit is based at the UVRI Entebbe campus with established outposts in Kalungu, Masaka, Wakiso and Kampala Districts.

The Unit is now seeking an enthusiastic and experienced individual to fill the following position:

Administrative Officer (01 Position)
Position Code: AO -1120
Reports to: Project Leader
Station: Entebbe
Duration: 2 years, renewal based on performance and availability of funds

Job Purpose:

Contribute to the MENISCUS trial under the supervision of the Study Coordinator. The position will be responsible for administrative tasks associated with the trial, including liaising with schools in Wakiso and Kalungu districts, arranging internal and external meetings and taking minutes, and organizing and managing filing systems of all project document.

Roles & Responsibilities

 Provide administrative support for trial-related activities to the Study Co-ordinator and
team leads;

 Maintain and manage the Trial Master File and related documents;

 Co-ordinate trial procurement (with the Study Co-ordinator);

 Organise internal project meetings, circulating the agenda, taking minutes and circulating information and action points as relevant to the team;

 Process and maintain administrative and Human Resource documents and filing system
for the trial;

 Draft, send and follow up on selected correspondence with stakeholders, ensuring quality assurance of all outgoing correspondence;

 Assist in the preparation for trial monitoring activities;

 Assist in the presentation and promotion of the trial to all stakeholders;

 Assist in the protocol development and ethics review process;

 Assist with the organisation of workshop and dissemination meetings with national and
international stakeholders;

 Assist in building and managing relationships in the project; and,

 Other duties as requested by the Study Co-ordinator.

Person Specification

 BA/BSc in a relevant discipline;

 Post-graduate diploma in project planning, project management or similar discipline

 Good Clinical Practice certification is an added;

 Minimum of 3 years’ experience as project administrator/administrative officer for
epidemiological studies in Uganda;

 Minimum a year’s experience as project administrator for a randomized trial is desired


 Excellent computer skills, knowledge of Microsoft Office (e.g. Word, Excel).

How to Apply

Follow the link below to fill a form and submit your application documentation:

Filling the form more than once will lead to automatic disqualification. High level of integrity while filling the form is required and will be considered during shortlisting.
Combine all your application documentation i.e. cover letter, CV & academic documents into one PDF document.

Deadline for application is 20th November 2020, 5:00pm. Only shortlisted candidates will be contacted for interview. This position is open to Ugandan nationals only. Strictly follow the application procedure as failure to do so will lead to automatic disqualification. Only online applications will be accepted.

The applications should be addressed to:
The Head of Human Resources, MRC/ UVRI and LSHTM Uganda Research Unit,
P.O. Box, 49,
Entebbe, Uganda.

Consider your application unsuccessful if not contacted within eight (8) weeks after the closing date of the advert. Any form of lobbying at any stage will lead to automatic disqualification. By submitting your personal information, you consent to the MRC/ UVRI and LSHTM Uganda Research Unit holding and using it in accordance with its recruitment policy and procedure. The Unit reserves the right to verify documents attached with the relevant awarding institutions to authenticate their validity.

MRC/UVRI and LSHTM Uganda research Unit is an equal opportunity employer committed to having a diverse work force and does not ask for money at any stage of recruitment.


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