IDLO with the financial support of the Swedish International Development Cooperation Agency (Sida), is currently implementing a five-year Community Justice Program (CJP) that seeks to enhance the accessibility, quality, and sustainability of justice services delivered for rural, vulnerable, and marginalized communities in Uganda. The CJP focuses on legally-empowering grassroots communities, and enhancing the capacity of duty bearers at the national and community levels to provide the most vulnerable and marginalized citizens with quality legal knowledge and legal aid to uphold their basic rights, challenge their grievances in an equitable manner, and obtain effective justice remedy and reparation or compensation from both formal and informal justice mechanisms.
Under the direct supervision of the Field Program Manager (JLOS and other State Institutions support), the Field Program Coordinator will assist in the implementation of IDLO programmes in Uganda including the first component of the CJP focusing on financial and technical support to state institutions within the justice law and order sector (JLOS). The incumbent will particularly be responsible for the following key duties:
A) Program Implementation and Monitoring:
- Support day-to-day program implementation, including work planning, budget management, monitoring, and reporting, and ensure that all project phases are consistent with the project design and delivery schedule and in accordance with IDLO processes and procedures.
- Assist the Program Manager (Gender and Civil Society) with the management of Program-related experts, including providing support in the drafting of consultants’ Terms of References, timely identification, and screening of program consultants/contractors, the processing of contracts, and timely submission of all consultancy deliverables.
- Process, update, and maintain master files for each project in the Program, including registries of all technical documentation, to be made available to program staff and management when needed.
- Oversee the maintenance of the consultants’ database with an up-to-date list of experts and/or consultants relevant for the implementation of different thematic aspects of the Program(s).
- Jointly with the other Field Program Coordinator (JLOS and other State Institutions) , the HQ-based Program Coordinator, and the Finance Officer (Sub-Grants), prepare the full package of documents ahead of each call for applications; screen applications and track and report on applications received against the selection criteria matrix;
- Upon approval of the initial selection report, jointly develop the application documents package and updated matrix of eligible applications to be presented to the Internal Sub-Grants Review Committee and also prepare the Committee Report.
- Ensure periodic review of sub-grants application documents and review criteria.
- In close coordination with the other Field Program Coordinator, the Finance Officer (Sub-Grants), and the Monitoring Evaluation and Learning Coordinator, and using the approved IDLO pre-grant assessment tools, ensure the carrying out of Program-related pre-grant assessments for all recommended IPs, document the assessment processes and facilitate the internal clearance of the assessment reports before sub-grants contracting.
- Liaise with the other Field Program Coordinator – JLOS, the Finance Officer (Sub-Grants), and the HQ-based Program Coordinator, to facilitate the contracting and signing of sub-grant agreements, amendments, and extensions.
- Assist the Finance Officer (Sub-Grants) to maintain a database of all sub-grants including funding applications, progress reports, and sub-grants disbursements.
- Conduct research on legal, political, social, and economic events, trends, and/or developments relating to the Program.
- Carry out desk research to provide substantive input into the development of new proposals, concept notes, briefing notes, summary status reports, donor narrative reports, and mission preparation.
- Liaise with the other Field Program Coordinator, the Finance and Administration Officer, the Procurement Associate, and the Transport and Logistics Associate in ensuring all program events are planned in a timely manner, organized, and documented in line with IDLO events management standards.
B) Program Budgeting:
- Assist the Program Manager (Gender and Civil Society) in providing up to date information for budget forecasting and monitoring of relevant programmatic budget financial reports.
- Follow up on key finance/procurement issues relating to program implementation – e.g. procurement planning, venue requests, purchase requisitions, and payment requests.
- Support the development of program donor budgets for fundraising purposes.
- Report regularly to the Program Manager (Gender and Civil Society) on program updates (including, but not limited to, preparation of monthly Program reports and specific updates as necessary).
- Working closely with the other Field Program Coordinator, the HQ-based Program Coordinator, the MEL Coordinator, and the Finance Officer (Sub-Grants), draft donor reports based on internal timelines and parameters agreed upon with supervisors, and incorporate all feedback during all phases up to finalization.
- Draft briefings on Program and team successes and documentation for internal and external information sharing.
- Jointly with the MEL Coordinator, monitor and report on progress in line with the MEL framework for Programs being implemented
D) Partnership, Networking & Coordination:
- Attend relevant technical meetings with partners, as needed, prepare minutes of meetings, and track follow up required.
- Respond to internal requests for information or research and external information requests as delegated.
IDEAL CANDIDATE PROFILE
Education and Work Experience:
- An undergraduate (Bachelors) degree in Law, Political Science, Gender Studies, or other relevant disciplines from a recognized university. Post-graduate qualifications will be an added advantage.
- At least 04 years’ professional experience of working in the Justice, or the Governance Sector, and with experience working on gender issues in Uganda. Experience working with international organizations or large national organizations in the Gender, Governance, or Social Development sectors will be a significant advantage.
- Fluency in English is required. Fluency in any of the widely spoken local languages will be an added advantage.
Specific knowledge, skills, and competencies:
- Demonstrable experience working with the justice, gender, and non-governmental organizations in Uganda including familiarity with gender issues within the sector. Also critical is significant levels of familiarity with policy, legal and institutional reforms within the Social Development sectors in Uganda.
- Solid report writing, research, analytical and strategic thinking skills, and demonstrable advanced computer skills (MS Office Suite including MS Excel, Powerpoint, and Internet).
- Excellent interpersonal, organizational, diplomacy, and communication skills.
- Demonstrable ability to meet deadlines in a fast-paced work environment.
- Proven ability to operate in a team environment liaising with a diverse team.
- Enthusiastic and proactive attitude including the willingness to travel frequently to the field.
- Self-motivated and dynamic with willingness and ability to use initiative to assist the organization to achieve its objectives; and
- Highly developed sense of ethics, integrity, and commitment to IDLO’s mandate.
TERMS AND CONDITIONS
The Field Program Coordinator will be based in Kampala, Uganda with frequent travels within the country.
IDLO shall offer the selected candidate a local affiliate contract for 4 months. In addition, IDLO shall offer the candidate a monthly basic salary, a leave, and a benefits package including medical, in accordance with IDLO Employee Regulations and Rules.
This local position is open to candidates who are nationals of the duty station, or with permanent resident status or other legal authorization permitting to work in the duty station. An employee subject to local recruitment shall not