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Logistics coordinator – Médecins du Monde

For more than 40 years, Médecins du Monde (MdM), a campaigning medical organization committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies. Those working for this independent organization do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations.MdM France currently works in more than 30 countries across all continents where it focuses on 5 priority areas: emergency and crisis, sexual and reproductive health, harm reduction, migrants and displaced populations (health rights), health and environment.

In Uganda, since 2015, MdM has been supporting Most At-Risk Populations (MARPI) through grants and training. Since 2009, MARPI has been running a health facility located in the Mulago national referral hospital, which provides free and friendly health services to the key populations, including Lesbian, Gay, Bisexual, Transgender, and Intersex (LGBTI) person. MdM provided MARPI staff with training on proctology, mostly for screening and treatment of anal warts, while providing basic equipment and consumables. Between 2016 and 2017, MARPI has started expanding their activities to a few regional referral hospitals. MdM wishes to support MARPI in the scaling-up of their activities through possible EU funding.

In July 2017, a fact-finding mission was conducted in the South Sudanese refugee settlement of Bidibidi in the district of Yumbe, West Nile sub-region, northern Uganda, where the French section of MSF has been present since 2016. The fact-finding mission has led to an intervention proposal to progressively take over all the MSF activities at Bolomoni HC III (Health Centre level 3) as well as their outreach activities in Bidibidi refugee settlement. The handover was completed in January 2019. Then a 3-year intervention with partnership with Human Rights Awareness and Promotion Forum (HRAPF) aims at reducing mortality and morbidity rates. It includes:

  • The running of all OPD and IPD activities at the Bolomoni HC III based on a broad and comprehensive package including primary health care, surveillance and response to childhood diseases with epidemic potential, sexual and reproductive health, mental health and psychosocial support
  • The preparation of the progressive handover of the Bolomoni HC III to the health district of Yumbe (by the end of 2021 at the latest) through capacity building of MoH staff, which will make the intervention fit into a long-term approach
  • A close collaboration with the local population and the empowerment of communities through continued training and support to Village Health Teams, and the strengthening of female participation and leadership within VHTs and/or other groups
  • A strong focus on mental health and psychosocial support, while developing a mental health community approach and covering some gaps identified (e.g. detection of cases)
  • The strengthening of the GBV levels of intervention through covering some gaps identified:
  • Assessing and identifying areas for legal and policy reform, and advocating, allocating resources and providing technical support to enable that reform at the national level
  • Ensuring survivors access to legal aid and services (partnership with HRAPF)
  • Strengthening local data collection systems and monitoring incidents (case identification)
  • A socio-anthropological analysis of community organisation, community coping mechanisms and expression of emotion within the refugee settlements

TASKS AND RESPONSIBILITIES:

Under the supervision of the general coordinator, you will have the responsibility for catering to the logistical needs of the programmes in accordance with MdM and donor standards.

You will directly supervise, train and evaluate the finance, administration and logistics managers.

You will work in close contact with the finance, logistics and HR officers based at HQ.

Logistics

  • Through a constant and clear communication with operational team, ensure that all logistics needs are shared, understood, and that all resources are prepared and delivered properly and in time, for the smooth implementation of activities
  • Ensure a flexible and relevant organization of the logistics team and assets to be able to quickly answer to urgent needs
  • Ensure the respect of MdM and donor’s procurement procedures (especially for drugs and medical supplies), elaborate and supervise purchase strategy
  • Supervise a secured and adapted storage of drugs and medical supplies
  • Participate in the identification of infrastructures, equipment, materials and suppliers necessary to the project’s appropriate implementation following the organisation’s and the donor’s requirements
  • Follow up the inventories of the mission and monitor logistics expenses flow
  • Set procedures of management for IT (computers) and communication (internet & telephone) and train the staff to use it
  • Supervise the transportation for teams and items and the management of the fleet
  • Supervise the safety and maintenance of premises (offices and guesthouses)
  • Implement processes/policies, rules and logistical tools together with HQ
  • Support and assist technical choices made in the field for the various logistics aspects (procurement, security, etc.)
  • Participate in the recruitment of all logistics local staff for the project

Management

  • Manage the logistics project through planning, implementation, and monitoring of all logistics activities and ensure overall logistics support for efficient running of programmes
  • Ensure and facilitate efficient coordination within logistics department and between logistics, finance, HR and programmes to contribute to a coordinated and result-oriented approach
  • Work closely with the medical coordinator, deputy medical coordinator, finance coordinator, HR coordinator, HQ logistics advisor, HQ security advisor and medical referent, through effective communication and coordination
  • Attend all meetings organized to discuss security, logistics, and Covid-19 issues impacting MdM operations on the ground (UNDSS, Security meetings, District Health office meetings, Covid-19 task force meeting, etc)
  • Participate in Senior Management Team (SMT) coordination meetings
  • Participate actively in grant close out meetings to incorporate logistics planning into overall project close out strategy
  • Design and implement the process of closing out the project and be part of the team efforts
  • Proactively keep your direct supervisor and HQ supervisor informed of activities on regular basis
  • Maintain good relationship with partners and all stakeholders
  • Proactively report timely follow-ups of the logistics action plan

Security component

  • Ensure security and safety of country staff and assets
  • Train staff when necessary in safety and security procedures and protocols
  • Liaise with UN organizations and international agencies on security matters when required
  • Make and maintain contact with security focal points at the national and local level to ensure steady exchange of updates around security in country
  • Provide security clearance with respect to any travels and transport of goods
  • Update visitors on security situation before and after arrival in Uganda
  • Advise general coordinator on steps necessary to take on any emergency security situations

Representation

  • Establish good rapport with local and national level administrative, labor, customs, immigration, and other officials to ensure that MdM projects conform to local laws and customs and to minimize bureaucratic restraints on project implementation
  • Establish good rapport with other INGO’s and humanitarian actors
  • Attend all meetings organized to discuss security, logistical issues, and Covid-19 issues impacting MdM operations on the ground (UNDSS, security meetings)

CONDITIONS OF EMPLOYMENT:
Status : Employee Contract : Fixed-term contract
Duration : 6 months
Starting date: 15 June 2020
Gross monthly salary: 2.816 euros
Premium equal to one month salary paid in two instalments – minimum of 6 months seniority required
Expatriation bonus (10% gross salary per month)
Transportation cost, vaccines and visas covered
Guesthouse housing
22.5 RTT (recovery days) per year
5 weeks of paid leaves per year
Health insurance (60% covered by MdM, 40% by the employee)
Insurance (repatriation…)
Médecins du Monde promotes trainings and internal mobility
Single posting

SKILLS AND EXPERIENCE NEEDED:
At least 3 years of working experience in a humanitarian context as support services coordinator or logistics coordinator or log-admin coordinator
Experiences as logistics manager and/or administrative manager will also be valued
Capacity building experience is a must
Experience with ECHO contracts would be an asset
Experience in remote areas is a plus
Good ability to work quickly, under pressure and with short deadlines
Good ability to manage priorities and to adapt them daily according to the context
Good computing skills , high proficiency on Excel and good management of SAGA is a must
Willing to work in challenging situations
Good communication and problem solving skills
Driving licence would be an asset
A positive approach to community living is a must
Willingness to do considerable local travels
Ability to cope with stressful situations by being extremely flexible
Ability to work with a team of diversity in an intense situation
Excellent interpersonal relationship development skills.
Exhibit the values of respect, team-spirit, equity, dedication, cooperation and integrity (transparency, accountability and ethical behavior) in daily MdM activities
Ability to work under the pressure of deadlines while maintaining constant respect of internal procedures
Display leadership and management skills
Languages: Fluent english (written and spoken) is mandatory
You are committed to MdM’s values as an organisation and motivated by its non-statutory, NFP model.

TELEPHONE APPLICATIONS WILL NOT BE ACCEPTED
Médecins du Monde reserves the right to fill the vacancy before the closing date for applications.
MdM stands up for the integration of people living with disabilities and fights against discrimination.

How to apply

To apply, click on the following link : http://www.jobs.net/j/JoLkYRPX?idpartenaire=128

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