Procurement Officer

Job Summary

Carry out the implementation of the procurement cycle in line with Baylor-Uganda Procurement and Disposal policy and procedures for the timely availability of quality goods works and services at the most competitive prices in line with Baylor-Uganda’s mission, vision and values.

Overall Responsibilities

1. Carry out market surveys and under the guidance of the procurement coordinator in accordance to the Baylor-Uganda policy guidelines in line with Baylor-Uganda procurement guidelines.
2.  Organize the relevant information/documents to be used in both the Evaluation and Contracts committee meetings then take and file minutes as required by Baylor-Uganda procurement guidelines.
3.   Keep and update procurement records on a quarterly basis relating to suppliers, different user department procurement needs, approved contracts as required by Baylor-Uganda procurement guidelines.
4. Receiving, recording and distributing incoming mails in Procurement unit in line with Baylor-Uganda procurement guidelines.
5.   Make follow up of supplies to be delivered within the stipulated delivery period according to the terms of the order/contract/agreement  and give feedback to users as regards the progress of their requisitions in line with Baylor-Uganda procurement guidelines.
6. Provide technical support to user departments in specification development and contract management in line with Baylor-Uganda procurement policy guidelines.
7. Preparation of Purchase order documentation and contracts of goods, services and works in accordance with Baylor-Uganda procurement guidelines.
8. Establish and document the supplier’s service delivery given the user’s remarks for future reference then prepare documents for payments to suppliers and verify the user s as per procurement manual.

Required Qualification, Experience and Competencies:

• A University Degree in Procurement and Logistics Management, or any other relevant Degree.1-3 years of relevant experience.
• Part Professional Qualification such as Level 4 CIPS is an added advantage.
• 1 Years Relevant Experience

NOTE:

Applications should include a cover letter, CV, daytime telephone contact, three traceable professional references and certified UNEB certificates as well as certified University Transcripts

You must have at least a credit 6 in MATHEMATICS and ENGLISH at Ordinary Level (UCE). Only shortlisted candidates will be contacted for interview. Please note only shortlisted candidates will be contacted.

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