Job Purpose: The Program Coordinator reports directly to the Program Director and ensures that the objectives of the project are met in a timely manner and are being monitored and evaluated effectively; ensure that project team receive appropriate mentorship and capacity building and that a positive team spirit is fostered encouraging innovative and quality programming. He or she will directly manage and provide technical support to four staff, manage the office premises, liaise with local authorities, and contribute to program design and implementation. A significant humanitarian operations experience to manage the implementation of its Leave no one Behind project Linking Rehabilitation Relief and Development (LRRD). A response to restore livelihoods of the most vulnerable amid Covid-19 pandemic and beyond in Uganda and South Sudan This position will be responsible for the overall implementation of Gender, Psychosocial and Livelihoods development initiatives for Palabek refugee camp and host communities, including monitoring and ensuring program quality in line with project requirements and best practices.
JOB SPECIFICATIONS: PRIORITY TASKS & RESPONSIBILITIES
- Oversee day-to-day implementation of all project activities, providing constructive supervision to the project team to implement, monitor, and evaluate work plans including monitoring & evaluation mechanisms as agreed with the Program Director and in coordination with the National Program Development Advisor.
- In close collaboration with Program Director, lead the field-based team in the development of new proposals and initiatives for the Leave no one behind projects in Palabek.
- Support the field team in timely quality implementation, monitoring of the work plans and reporting ensuring that activities are in line with the project strategy, and reflect the commitments SOS Children’s Villages Uganda made to the donor and the community.
- Work with Program Director and the field team to plan for future program directions in terms of beneficiary needs, new sites, and / or new programs
- Lead the review of budget vs. actual expenditure on a monthly basis with the team, ensuring timely and accurate feedback to the relevant finance department
- Ensure appropriate M&E activities are carried out regularly by the project team in all sectors (data collection & analysis, monitoring of project progress against established work plans, monitoring of established indicators and utilization of results to inform project (re-)design).
- Support the Monitoring Evaluation and Learning Officer to develop, adapt and implement appropriate M&E systems that enhance program effectiveness and quality.
- Support in Identifying gaps in M&E systems and make recommendations for improvements;
- Ensure timely submission of all program reports, quality of program data and proper archival of program information;
- spirit and providing oversight and guidance to enable team to successfully perform in their positions.
- Ensure all staff in the field site know and understand SOS Children’s Villages Uganda HR Policies and the staff Code of Conduct. Document and address breaches of policy and disciplinary issues in coordination with the HR Coordinator in a professional manner.
- Support field team in the implementation of personnel policies including coaching, performance evaluation, team development, and disciplinary measures.
- Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable team to successfully perform in their positions.
- Actively develop and maintain effective working relationships with key stakeholders at the district level including donors, government actors, local traditional leadership, beneficiary populations and their representatives, etc.
- Represent the SOS Children’s Villages Uganda with beneficiaries and communities to encourage accountability to those we serve.
- Coordinate SOS Children’s Villages Uganda project activities with relevant officials and other humanitarian agencies. Acting as the main focal point for interactions with donors and partners, including the UNHCR and OPM teams.
REQUIRED EXPERIENCE AND QUALIFICATIONS:-
Master’s and Bachelors’ degree in Development Studies, Project Planning and Management, International Relations, Gender & Conflict, Social Work and Social Administration, Social Sciences and any other relevant management or technical field.
Minimum 5 Years relevant working experience in project Management
COMPETENCES – KNOWLEDGE, SKILLS AND ABILITIES
- Strong diplomatic skills. Ability to establish good working relationships with partners, donors and other stakeholders in a sensitive environment.
- Strong people management skills: the ability to effectively lead and supervise team.
- Advanced computer skills including Ms word processing, Ms excel, database systems, and PowerPoint.
- English fluency required
- Proven working experience at management level in humanitarian assistance or development within an international environment, and preferably with non-governmental organizations.
- Professional experience in managing protection, Gender Based Violence, livelihoods or/and child protection projects refugee environment. Preference given to candidates with experience in more than one area.
- Excellent leadership, people management, interpersonal, negotiation skills, and a demonstrated ability to develop harmonious teams in cross cultural context.
- Knowledge and experience of cooperation with governmental and international agencies in the field of refugee assistance, advocacy and emergency is essential
HOW TO APPLY
If you believe you are the right candidate for this position, please send your application letter, detailed curriculum vitae (CV), and photocopies of academic certificates, and names and contact details of three traceable referees to the address below to reach not later than Thursday 22nd April 2021:
The Head Human Resource and Administration
SOS Children’s Villages Uganda,
Plot 53 Ntinda II Road
Kampala, Uganda
Electronic Applications must be sent as one Single PDF Document not exceeding eight pages to: jobs@sosuganda.org
Applications that are late, do not have CV or certificates or exceeds eight pages or electronically submitted as images will be disqualified. Only shortlisted candidates will be contacted.
