U.S. Mission Uganda
Announcement Number: Kampala-2021-014
Position Title: Public Health Administrative Management Assistant (CDC)
Opening Period: 4/08/2021 – 4/27/2021
Series/Grade: 0540/FSN-8/FP-6
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Salary: UGX 70,307,688
For More Info: KampalaHR@state.gov
Who May Apply: All Interested Applicants / All Sources (Actual FS salary determined by Washington D.C.)
Security Clearance Required: Local Security Certification or Public Trust
Duration Appointment: Indefinite subject to successful completion of probationary period
Marketing Statement: We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
https://careers.state.gov/wp-content/uploads/2018/02/Eight-Qualities-of-Overseas-Employees.pdf
Summary: The U.S. Mission in Uganda is seeking eligible and qualified applicants for the position of Public Health Administrative Management Assistant (CDC).
The work schedule for this position is:
• Full Time, 40 hours per week
Start date: Candidate must be able to begin working within a reasonable period of time following receipt of agency authorization and/or clearances/certifications or their candidacy may end.
Supervisory Position: No
Duties: The Workforce Development Assistant is responsible for planning, designing, coordinating, and implementing the full range of human resource services to support the mission of Centers for Disease Control Uganda. The job holder is a technical advisor on the full range of personnel policies and issues across all hiring mechanisms utilized by CDC to fill staff, contracted, and other positions. The incumbent also serves as a point-of-contact on matters pertaining to post-specific regulations and works closely with Embassy HR and CDC Atlanta to provide CDC Uganda staff with information on and interpretations of State Department and CDC Human Resources policies and guidelines. The incumbent ensures compliance with all legal, regulatory, procedural, and policy requirements governing personnel management activities. The incumbent sits in the Operations Branch and is directly supervised by the Public Health Administrative Management Specialist.
Qualifications and Evaluations
EDUCATION: Bachelor’s degree in Human Resources Management or Public Administration is required.
Requirements:
EXPERIENCE: Four (4) years of progressively responsible experience in human resources management or personnel management with international organizations, host government, donor agencies, or NGOs is required. Specific personnel management experience requirements include position classification, recruitment, wage administration, performance management and other general personnel operations in a multicultural office.
JOB KNOWLEDGE: Demonstrated knowledge of human resources management and personnel management is required, including a sound understanding of position classification, employee relations, compensation, international recruitment policies, benefits management standards and records management techniques, performance management, employee development and workforce program planning.
Evaluations: (This may be tested)
LANGUAGE: Level IV English ability (Fluent) reading/writing/speaking is required.
SKILLS AND ABILITIES: The incumbent must be comfortable working in a highly visible role and communicating with and coordinating the efforts of all-levels of USG staff. The ability to multi-task in a very fast-paced work environment is required.
Ability to maintain and work with confidential information and records is required.
The incumbent is required to possess exceptional problem-solving skills, as well as the ability to work independently to develop realistic solutions. Analytical, interpersonal, and managerial skills are critical to the performance of this position. The ability to examine and understand complex policies, to articulate these policies and their application to Mission operations, and to put into effect CDC regulations and directions is essential.
Excellent analytical and writing skills are required to effectively edit or assist in the rewriting of position descriptions and preparation for classification analysis. Excellent verbal communication and interpersonal skills are required to explain classification decisions, provide advice and assistance to U.S. employees, and to communicate and work effectively with employees at all levels in discussing sensitive issues.
Accuracy, attention to detail, and patience are required to explain different types of personnel issues and policies to USDH and LE Staff employees. Requirements also include the ability to function well under pressure, and to exercise flexibility and discretion in resolving problems.
Advanced computer literacy and familiarity with Microsoft Suite is required (including Word, Excel, and PowerPoint). The incumbent should also be comfortable with and adept at using new and emerging technologies, applications, and computer systems.
Qualifications: All applicants under consideration will be required to pass medical and security certifications.
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
Other information:
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
(1) AEFM / USEFM who is a preference-eligible U.S. Veteran*
(2) AEFM / USEFM
(3) FS on LWOP and CS with reemployment rights **
* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc?) and for additional employment considerations, please visit the following link: https://careers.state.gov/wp-content/uploads/2018/04/VA-Definitions-and-Additional-Employment-Considerations.pdf
How to Apply:
1. All candidates must be able to obtain and hold a Local Security Certification or Public Trust clearance.
All applications must be submitted online. Applicants shall be required to register under the careers page for U.S. Embassy Kampala following instructions on the link below:
https://ug.usembassy.gov/embassy/jobs/
2. For further assistance call 0414-306001
3. You will receive confirmation of registration and proceed to apply.
4. On completion of this process, you will receive an auto response via your email.
What to Expect Next: Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
For further information: the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources office.
Thank you for your application and your interest in working at the U.S. Mission in Uganda.