Job Title:    Regional Human Resources Officer (1)

Place of Assignment:  Adjumani Sub Program with frequent travel to Palorinya and Lamwo

Reports to:  Support Services Coordinator

Job Purpose: The Regional Human Resource Officer will be responsible for workforce management to enhance organizational efficiency and effectiveness through proper handling of policies, procedures and systems that influence employee behavior and attitudes for required performance. S/He will perform His/her duties in a timely and efficient manner according to the agreed LWF Uganda, and Donor Guidelines, and provide leadership and coordination for all aspects related to HR in Adjumani, Lamwo and Palorinya Sub-Programs.

Duties & Responsibilities:

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  1. HR Policies, Procedures & Strategies
  • National Staff Policy: Monitors the implementation of the LWF Uganda National Staff Policy and makes periodic reports with recommendations for review in line with developments in LWF Uganda program and the Uganda legal framework.
  • HR Strategy; Develops the HR strategy and takes lead in implementation of the strategy in areas of recruitment, performance management, staff retention, training & Industrial Relations.
  1. Talent Management (Recruitment, Training, Performance Management, Succession Planning)
  • Recruitment: Oversees and coordinates staff recruitment/ selection and ensures that the correct procedures are adhered to and Right Person for The Right Job (RPRJ) principle is actualized
  • Performance Management; Ensures continuity of the LWF Uganda Performance Management System and in conjunction with the Departmental Heads and Team Leaders, ensures that regular staff performance appraisals are conducted and that subsequent feedback and follow-ups are made.
  • Succession Planning: Ensure continuity through effective succession planning; career maps within departments, job rotations, job shadowing, job enrichment and enlargement.
  • Staff Training & Development; Develop, implement and monitor staff training and development program in conjunction with Department Heads and Team Leaders.
  • Job Descriptions; Monitors appropriateness of job descriptions and person specifications and makes periodic reports with recommendations for review.
  • Contracting; In collaboration with Head Office, ensures that all staff in the designated sub programs have upto date staff contracts, confirmations and Identity Cards, and that they are kept up-to-date at all times, as required.
  1. Compensation & Benefits Management
  • Ensure that staff issues regarding medical insurance are attended to and deletions and additions are done in good time.
  • Ensure submission of accurate payroll inputs to the HR Officer at the Head Office.
  • Handle exits and gratuity payments for leavers in a timely manner in conjunction with the HR Officer at the Head Office.
  • Staff Attendance: Ensure Staff punctuality, Leave tracking and management.
  1. Employee Relations (Staff Welfare, Grievance Handling & Discipline Management)
  • Discipline & Grievance Handling; Ensures that appropriate discipline and grievance handling mechanisms are adhered to by both management and staff for resolution of staff grievances and disciplinary cases.
  • Staff Welfare: Take lead in designing and implementing staff welfare programs including Medical Insurance, Group Personal Accident, on-site and off-site team-building/stress management activities etc.
  • Handling Employee Concerns: The reference/ focal point for handling common employee workplace disputes and prepares reports for SSC. S/he acts as an advocate for employees and discusses any major concerns taking place within His/her area of designation.
  1. Other Responsibilities
  • Management Reporting: Compile and submit to SSC periodic accurate, up to date reports on Staff turnover, talent Management, Staff Training, Headcount status and staff grievances.
  • Compliance & Audits: Responsible for coordination of HR department audits and ensuring that external or internal auditors are provided with the required HR information for audit purposes
  • HR Management Information System; Maintains updated personnel files and records for all staff His/her area of designation in soft form and hard form and ensures safety and confidentiality of staff information
  • Any other duty as assigned by Management.

Education, Experience, Skills & Technical Competencies

  • University Degree in Human Resource Management, Organisational Psychology, Development Studies or other relevant field of study;
  • Post Graduate training in Project Planning and Management is an added advantage;
  • Minimum 5 years’ experience in Human Resource Management
  • Good Problem Solving, Decision Making, interpersonal, Communication and negotiation skills;
  • Ability to work under pressure to meet tight deadlines;
  • Ability to exercise sound judgment, to remain flexible and to make decisions independently.

Application Procedure:

Candidates who are interested in the above positions should submit an updated CV and Application letter in Pdf format and not more that 3mb, giving a day time telephone contact  and email addresses of 3 (three) work related referees only  through  our recruitment  email recruitment.uga@lutheranworld.org

Please use the full job title of the position you are applying for as the subject line

Deadline for receiving applications is Wednesday 24, February 2021 by 5:00pm

LWF/DWS is an equal opportunity employer, irrespective of gender, race or religious affiliation.  Persons with disabilities and Female candidates possessing the above requirements are encouraged to apply.  LWF/DWS is a signatory to the Code of Conduct for humanitarian agencies.  Our recruitment and selection procedures reflect the organization’s commitment to the prevention of abuse and exploitation of beneficiaries.

Only short-listed candidates will be contacted

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