Senior Finance Officer, Secretariat & Network Compliances – AFENET Secretariat, Uganda

Position: Senior Finance Officer- Secretariat & Network Compliances

Supervisor: Head Finance

Number of vacancies: (01)

Duty Stations: AFENET Secretariat-Kampala Uganda

Application Deadline: Friday January 29, 2021

Background:

Established in 2005, AFENET is a non-profit networking and service alliance of Field Epidemiology (and Laboratory) Training Programs (FELTPs), and other applied epidemiology training programs. AFENET has operations in over 31 countries in Sub-Saharan Africa, 5 countries in the Caribbean region. AFENET is dedicated to helping Ministries of Health in Africa build strong, effective, sustainable programs and capacity to improve public health systems on the African continent. The network’s goal is to strengthen field epidemiology and public health laboratory capacity to contribute effectively to addressing epidemics and other major public health problems in countries where we operate. AFENET has its headquarters in Kampala, Uganda.

AFENET works to strengthen Epidemiological and disease surveillance capabilities of African countries that are critical to meeting the requirements of Integrated Disease Surveillance and Response (IDSR) strategy and the International Health Regulations (IHR).

In advancing the cause for a Healthier Africa, AFENET seeks to fill the position for Senior
Finance Officer- Secretariat & Network Compliances to support the Secretariat and Network.

Job Purpose:

The incumbent will support the Head of Finance to oversee the Organization’s finance function through majorly; overseeing and act as a finance liaison for Country projects, monitor liquidity both at secretariat and network countries, ensuring sound financial reporting and strengthening the organization’s financial systems.

Major duties and responsibilities:

 Support the Head of Finance with preparation of End of year financial statements, reports and special analyses and information reports for AFENET

 Support the Head of Finance with preparation of the monthly management accounts and other adhoc financial reports, providing key information to support management decisions.

 Prepare month end reports guided by the month end checklist on a timely basis including all related supported documents.

 Oversee country month end reports and ensure country month end checklist is prepared and filed at secretariat with all supporting documents.

 Support the Head of Finance in ensuring that Network countries comply with the varied
statutory/donor requirements.

 Oversee and ensure timely payments and disbursement of funds for both secretariat and project activities.

 Support the Head of Finance to monitor liquidity both at secretariat and network countries and oversee timely preparation of cash down load from the PMS

 Support the Head of Finance in preparation and monitoring of the secretariat budget as well as related project budgets

 Support the Head of Finance in the implementations and usage of the SunSystems for
reporting both at the secretariat and the Network country offices.

 Support Head of Finance to roll out SunSystems to the various network countries and
establish a reliable financial monitoring system.

 Ensure that all payments & Journals when fully signed are posted into Sun system weekly.
 Oversee the payroll preparation and review to ensure compliance with the statutory
obligations/organization policies and procedures both at the secretariat and network
countries and ensure payroll costs are well supported

 Oversee cost allocation across various cost centers in line with the cost allocation policy
including the payroll and other shared costs and ensure allocated costs are well supported, such as payroll allocations with timesheets.

 Support the Head of Finance in the administration of external and internal audit as well as management of network-countries destined external and internal audits

 Oversee the production of various financial/ management reports both at as required by the different stakeholders

 Oversee the reconciliation of bank accounts both at secretariat and network countries as well as respective creditor/debtor accounts

 Oversee the review of accountabilities from the Network countries to ensure compliance with donor/organizational requirements.

 Support the Head of Finance with the communication to the various stakeholders i.e.
Statutory bodies for compliance, queries in regard to reports, etc

 As a Senior Finance Officer, oversee and act as a finance liaison for projects allocated.

Academic requirements:

 Minimum of a Bachelor of Science Degree in Accounting and or Finance

 Masters of Science Degree in Accounting and or Finance or Business Administration with strong bias in Accounting or Finance is added advantage.

 A minimum of 5 years’ experience serving in a similar position in a reputable Organization.

 Chartered Membership to professional organizations and possession of relevant Chartered certifications a must.

 Knowledge of applicable US Government procurement, contracting, rules and regulations as well as administrative/financial policies and techniques.

Required Skills and abilities

 Expertise in finance and accounting, plus proven project management skills.
 High numeracy and sound technical skills.
 Analytical approach to work and ability to make quick but balanced decisions.
 Excellent oral and written communication skills.
 Strong attention to detail and an investigative initiative.
 Good time management skills and the ability to prioritize.
 Able to work as part of a team and to build strong working relationships.
 Proficiency in relevant computer applications

BENEFITS:

A competitive remuneration

How to apply:

All interested candidates are encouraged to send their Application Letters detailing their
experiences and skills, Curriculum Vitae, copies of relevant academic documents together with complete contact details of three professional references to: The Administration and HR Office, African Field Epidemiology Network (AFENET) via Email to: sec@afenet.net

Application Deadline: Friday January 29, 2021.

NB: Only shortlisted candidates will be contacted. For more information about AFENET, visit our websites: www.afenet.net