Job Title: Accountant

Reports to: Finance and Administration Manager

Hours of Work: Full time

Location: The Position is based in West Nile

Engagement Terms: 2 years Contract Renewable upon Performance and availability of resources

MORE JOBS ( September 2024)

 

Department Summary:

As a qualified Accountant you will deliver a consistent, high quality management accounting support function to stakeholders, focusing on financial and budget management, decision support, risk management and data intelligence. As an individual; The Accountant supports the financial operations of THETA Uganda and ensures timely and accurate financial reports and practices including cash management, financial disbursements, ledgers and others. S/he is responsible for entering financial information and maintaining financial records for grants and overall organization. Other responsibilities include monthly reconciliations like accounts payable and receivable, bank accounts and expense accounts. The position reports to the Finance Lead S/he collaborates closely with Grants, Program and other
support staff.

 

Overall Purpose/Broad Function:

The main purpose of your role will be to provide accurate and timely financial information, support and guidance to the Project and THETA as a whole

 

Key Duties and Responsibilities:

  1. Prepare, review and seek approval of journal entries as appropriate.
  2. On a monthly basis review all transactions and reconcile the Accounts Payable and Accounts
  3. Prepare the monthly Standard Financial Analysis reports per the reporting calendar and submit to the Finance and Administration Manager for review.
  4. Follow up any exceptions identified during the analysis and resolve them or refer to the Finance and Administration Manager
  5. Before transactions are approved, review all supporting documents and entries in the system checking that the supporting documents are correct and adequate and that the entries are done correctly to the appropriate chart fields.
  6. Provide guidance to Accounts Assistants and budget holders where coding is not done well and recommend adjustments accordingly where necessary to comply with donor requirements or accounting standards and organization policies.
  7. Recording of all receivable transactions ensuring the right donors are charged and receipts are recorded to the right donors.
  8. Prepare or Review donor billings as specified in the donor agreements.
  9. Follow up and collect all receivables including donor, staff and other miscellaneous receivables.
  10. Follow up any long overdue receivables and escalate where the debtor does not respond.
  11. Review financial commitments and payments requests to ensure compliance with THETA/ Donor Policies and procedures.
  12. Process all financial transactions in in PeopleSoft to enable accurate financial reporting and monitoring.
  13. Processing of payments, ensuring that all relevant documents are attached and dully approved, e.g. invoices, delivery notes, goods received notes (GRNs), credit notes, purchase order/contracts, quotation analysis, quotations, demand forms etc.
  14. Prepare reconciliation of all other balance sheet accounts (beyond AP & AR) on a monthly basis to ensure exceptions are identified and dealt promptly.
  15. Oversee achieving of financial documents to safe guard financial records and audit trails.
  16. Review monthly payroll and all the related statutory returns; compute staff separation benefits and ensure periodic Statutory returns are done to ensure adherence to the approved THETA policies, Employment and Tax Laws.
  17. File all relevant statutory deductions before the deadline – WHT, PAYE, NSSF and others.
  18. Liaise with respective program and grant coordinators to assess the financial management of specific partners
  19. Assist Grant Coordinators in conducting financial training programs for partners involved in the implementation of THETA projects.
  20. Support Audit processes
  21. Prepare and closely monitor the cash book and bank balances for cash flow management purposes.
  22. Prepare quarterly and monthly Cash Flow projections schedules inclusive of Sub-office quarterly projections by the 1st of each month.
  23. Monitor and determine if sufficient funds are available to execute current and future planned activities for a quarter.
  24. Monitor cash book and bank balances and compare with expected donor receipts and wire transfers to ensure the minimum funds is maintained to avoid holding excessive funds.
  25. Practice a behavior that is consistent with THETA’s core values, and promotion of gender equity and diversity goals.
  26. Plays a champion/change agent role in identifying and implementing initiatives that enhance THETA’s commitment to gender and diversity.
  27. Be a champion /change agent and ensure THETA Safeguarding policies and procedures are adhered to by our partners and the staff that S/he works with both directly or indirectly
  28. Perform Other Duties as Assigned by the Supervisor.

 

Supervisory Responsibilities:

This position supervises the Accounts Assistant and the Administrative Assistant. 

 

Education/Professional Designations/Experience:

The ideal candidate should be able to organize and manage their own work & time, work effectively and cooperatively with others and towards shared objectives, able to explain financial issues and procedures to colleagues, able to work under pressure and towards tight deadlines, with strong analytical and problem solving skills.

  1. At least Level-II part-professional qualification is a MUST in additional to a Bachelor’s degree with a bias in accounting. 
  1. A minimum of 3 – 5 years of experience in Finance and Accounting with a reputable organisation. Desired experience working in international NGO is desired. 
  2. Working knowledge of PeopleSoft ERP, or any other financial management software is an added advantage.
  3. A post Graduate qualification in a related field is an added advantage
  4. Proven ability to achieve and maintain a compliant organizational culture by partnering to provide practical standards of compliance that can be implemented and adhered to
  5. Knowledgeable and connected in financial management system, knowledge of PeopleSoft will be an added advantage
  6. An approach to mirror our core values: commitment, accountability, respect, effectiveness and diversity
  7. Ability to work and communicate with a range of stakeholders
  8. Operational experience including planning, development and implementation of operational activities
  9. Demonstrated experience with donor rules and regulations in relation to risk management and mitigation
  10. Proficient in Computer with knowledge in Microsoft Office Suite, Internet usage;
  11. Excellent written and oral communication skills, with a fluent writing style and good
    knowledge and
  12. Firm belief in teamwork, gender equality, sensitivity to HIV/AIDS, conceptual understanding of participatory approach and sustainable development.
  13. Demonstrated ability to plan and monitor workflows and performance in a complex
    environment

Application procedure

  1. ALL Applications to be addressed to the Executive Director, THETA Uganda, P.O Box 21175 Mawanda Rd, Kampala.
  2. Only online applications are acceptable, online Submissions will only be via this link: https://forms.gle/QZrY8pRGBSFWPVjo7
  3. NO Application will be accepted later than 02:30pm Tuesday 14th September 2021
  4. Successful applicants MUST be available for immediate deployment.
  5. Applicants MUST indicate on the application letter, their current/ expected salary range

PLEASE SHARE TO