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Accounts Assistant

General Summary

The Accounts Assistant is responsible for timely and accurate processing of transactions; accounts payable management; classifying, recording and reconciling transactions in NAV Microsoft Dynamics

Key Responsibilities



  1. Financial processes
    1. Assists the Accountant to ensure that payments are processed on time. Completes weekly journals for posting.
    2. Files statutory returns on time.
    3. Verifies the accuracy and authenticity of accountabilities. Identifies appropriate general ledger codes for expensing accountabilities in NAV. Correctly apportions approved shared costs to different projects.
    4. Assists the Accountant in the preparation of monthly bank and/or mobile money reconciliations.


    1. Reconciles accounts payable. Obtains vendor statements and compares with NAV transactions, identifies errors and passes journal entries for correction.
    2. Assists in the issuing and receiving of inventory and completing inventory journals.
    3. Performs periodic asset verifications, cash counts and stock counts at IDI and/or field offices


  1. Financial systems and security
    1. Identifies internal controls that require improvement and suggests appropriate policy and procedure modifications for improved internal control.  Ensures that all financial systems provide adequate audit trail and documentation.
    2. Ensures that all documents are archived and maintained in a safe and secure manner for the time periods specified by IDI’s policies.


  1. Audits
    1. Assists the Accountant obtain support documents, prepares analyses of accounts for audits.
    2. Ensures all paperwork is properly archived at the end of each audit.


And any other duties as may reasonably be assigned from time to time.


Person Specification


Required Qualifications

  • A minimum of Bachelor of Commerce (Accounting option) or Bachelor of Business Administration (BBA) (Finance/ Accounting), from a reputable Institution/University.
  • ACCA or CPA qualification (or in the process of being certified, Level 2 minimum)
  • At least 2 years of progressively responsible experience in professional accounting or auditing is required.



Required Competencies and skills and Knowledge;

  • High levels of professionalism
  • Planning and Organizing
  • Teamwork.
  • Demonstrated experience in working with and managing Sub-grantees
  • Knowledge and understanding of generally accepted accounting principles (GAAP) and IFRS
  • Demonstrated skills in developing and managing budgets and fiscal control principles
  • Demonstrated skills in developing and monitoring systems and capacity building of external stakeholders
  • Relevant skills in automated accounting software systems and database spreadsheets

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