Accounts Assistant (01 Position)

Job Title: Accountant

Reports to: Finance and Administration Manager

Hours of Work: Full time

Location: The Position is based in Kampala

MORE JOBS ( September 2024)

Engagement Terms: 2 years Contract Renewable upon Performance and availability of resources

 

Overall Purpose/Broad Function:

The Accounts Assistant is a position assists the Finance and Administration Manager in managing the day-to-day operations of the Finance Department, is responsible for cash processing and record keeping of the day to day transactions in accordance with the agency policies and procedures. 

 

Key Duties and Responsibilities:

  1. Assist in ensuring that financial transactions are made in a timely way and in accordance with the organization’s policies and procedures 
  2. Participate in the preparation of financial reports as required
  3. Conduct mandatory monthly bank and account reconciliation
  4. Participate in the preparation, management and control of the budget 
  5. Train staff, managers, service providers and partners on financial matters 
  6. Attend to statutory requirements and ensure timely processing and payments in the bank
  7. Ensure accuracy and completeness of payment documents in compliance to the agency’s policies and procedure
  8. Posting all vouchers into transaction spreadsheet on daily basis for review by management. Ensure that all information in the spreadsheet is correct and complete.
  9. Ensure completeness of supporting documents in all respect which includes authenticity of signatures, cross-checking attendance sheets and verifying payments made 
  10. Processing of petty cash transactions on daily basis. Ensure petty cash is replenished on time to meet daily cash needs. Carry out cash count as per the agency’s policy and schedule. Document the cash count sheets for records.
  11. Prepare all payments and make sure that they are properly coded and supported with relevant necessary documents. 
  12. Ensure all the financial documents are properly filed and tagged.
  13. ‘Paid’ stamping of all the invoices and related documents before filing.
  14. Visit Bank for necessary collection & submission of financial documents
  15. Photocopies & scanning of all necessary documents/Instrument. 
  16. Perform any other task assign by the line manager.
  17. Fill in, check and organize accounting documents (bills, cash slips, invoices, financial supporting documents, receipts)
  18. Assist in preparing project audits and annual audits
  19. Fulfill all the demands pertaining to accounting and finance process
  20. Update and manage staff payroll
  21. Perform other duties instructed by supervisors.

Application procedure

  1. ALL Applications to be addressed to the Executive Director, THETA Uganda, P.O Box 21175 Mawanda Rd, Kampala.
  2. Only online applications are acceptable, online Submissions will only be via this link: https://forms.gle/QZrY8pRGBSFWPVjo7
  3. NO Application will be accepted later than 02:30pm Tuesday 14th September 2021
  4. Successful applicants MUST be available for immediate deployment.
  5. Applicants MUST indicate on the application letter, their current/ expected salary range

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