General Summary


The Accounts Officer is responsible for timely and accurate processing of transactions; preparation of timely and accurate journal reports and invoices; payables management and applying overall financial closeout procedures.


Key Responsibilities


  1. Financial processes
    1. Verifies the accuracy and authenticity of accountabilities and other support documentations and approvals and support in the payments processing
    2. Prepares or review monthly journals analyzing financial information used, general ledger accounts, cost centers and project codes for posting in NAV Microsoft Dynamics.
    3. Review accounting documents to ensure accuracy of information and calculations and make or direct correcting entries. In addition, analyze transactional processes and identify areas where additional accuracies and efficiencies can be achieved
    4. Carryout monthly closing process and reconciliation of general ledger accounts such as Bank/Cashbook reconciliations, payable and receivable accounts reconciliations.
    5. Support in the compilation and filling of statutory taxes and other statutory deductions legally liable to the institute.


    1. Perform periodic asset verifications, cash counts and stock counts at IDI and/or field offices
    2. Verifies the accuracy and completeness of Transaction Details in NAV Microsoft Dynamics before forwarding to the Grants Management Unit for report preparation.
    3. Responds to enquiries and checks accounting transactions to locate and resolve discrepancies.
    4. Liaise with the Grants section to provide project financial reports that satisfy donor requirements. Prepares variance and other financial analyses of project accounts, as requested by the Senior Accountant.
    5. Coordinate the Quarterly VAT Compilation by the Accounts assistant.


  1. Project budgets
    1. Assists the Grants Management Unit with relevant information to enable preparation of informed project budgets.


  1. Financial systems and security
    1. Identifies internal controls that require improvement and suggests appropriate policy and procedure modifications for improved internal control.  Ensures that all financial systems provide adequate audit trail and documentation.
    2. Ensures that all documents are archived and maintained in a safe and secure manner for the time periods indicated by project and grant sponsors.


  1. Project Audits
    1. Assists the Senior Accountant obtain support documents, prepare analyses of project accounts for IDI’s mainstream and projects specific audits.
    2. Ensure all paperwork is properly archived at the end of each audit.


And any other duties as may reasonably be assigned from time


Person Specification


Required Qualifications

  • A minimum of Bachelor of Commerce (Accounting option) or Bachelor of Business Administration (BBA) (Finance/ Accounting), from a reputable Institution/University.
  • ACCA or CPA qualification (or in the process of being certified, Level 2 minimum)
  • At least 2 years of progressively responsible experience in professional accounting or auditing is required.


Required Competencies and skills and Knowledge;

  • High levels of professionalism
  • Planning and Organizing
  • Teamwork.
  • Demonstrated experience in working with and managing Sub-grantees
  • Knowledge and understanding of generally accepted accounting principles (GAAP) and IFRS
  • Demonstrated skills in developing and managing budgets and fiscal control principles
  • Demonstrated skills in developing and monitoring systems and capacity building of external stakeholders
  • Relevant skills in automated accounting software systems and database spreadsheets

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