Description

Overview:

Pathfinder International is implementing a five-year Family Planning Activity (FPA) funded by the United States Agency for International Development (USAID).  As a lead implementing agency, Pathfinder with partners is playing a catalytic role in increasing access to modern contraception and reducing the unmet need for voluntary family planning services in Uganda.

Intermediate Result Areas:

FPA’s three Intermediate Result areas (IRs) are; Uganda leadership and coordination strengthened to support FP; Positive social norms and behaviors enhanced to improve healthy timing and spacing of pregnancies, and access to quality voluntary family planning increased. The Activity operates in 11 districts with Albertine Cluster covering Kiryandongo, Buliisa, and Kyankwanzi; Rwenzori Cluster covering Kyegegwa, Kyenjojo, Kibaale, Ntoroko, and Bundibugyo; and the Central Cluster covering Gomba, Butambala, and Rakai districts with head office in Kampala overseeing all.

Administrative Officer-Kampala(Re-advertised)

Key accountabilities: This position is responsible for providing general administrative and operational support to the Country Office. Perform a wide range of office support, for Pathfinder International events and workshops contributing to the efficient and effective management of the administrative activities. Manage Office Infrastructure Including relationship with service providers to keep telecommunications, internet, equipment, utilities and premises in good working order. Work with Country office staff to organize and manage all Country Office events. Perform general office communication (Memos, Announcements……etc). Ensures all staff have a clean, organized, comfortable and secure working environment, and ensures availability of all staff needs including supplies, stationery…………etc .Plan for all logistics for evaluation activities, training, capacity assessments, learning events, schedules and calendars. Ensure smooth operations of Pathfinder International activities by coordinating with transport officers, venues, caterers, suppliers, and activity-specific logisticians. Ensure the PI Uganda fleet are well maintained according to specified standards.

Provide the highest standards of Procurement services and advice to the Pathfinder International team in accordance with the established rules, regulations and processes. Ensure the integrity and transparency of the procurement process and compliance with the USAID and Pathfinder International’s Financial Regulations, Rules and relevant internal policies. Implement proper Procurement planning every year in coordination with relevant Teams in order to ensure cost-effective solicitation of goods and services.Manage inventory and maintain accurate purchase and pricing records.Identify and fully understand the details and conditions of the best procurement methods to be used for maximized competitive bidding process through pre-qualification exercise, i.e. Call for Expression of Interest or Request for Information. Launch of Request for Quotations, Requests for Proposals and Invitation to Bid inviting vendors to submit their quotations/prices or proposals based on the nature of the requirements and cost of procurement involved. Maintain and update supplier information such as qualifications, delivery times and product ranges. Maintain good supplier relations and negotiate contracts for provision of goods and services to Pathfinder International.

Staff Supervision; The Administration Officer shall have direct reports that include the Head Driver and the Administration Assistant.

Minimum Requirements: Minimum of a Degree in Business Management or any related field. Minimum of five years relevant work experience preferably in operations, procurement and logistics. Preference will be given to those with considerable working experience in INGOs. Excellent interpersonal and communication skills and ability to relate to people of diverse backgrounds.

Equal Employment Opportunity Policy

Pathfinder International provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Safeguarding and Protection

Pathfinder is committed to the safeguarding and protection of the people we serve and our staff. We have zero tolerance for any type of behavior that inflicts harm on children, young people, adults, our staff and partners including sexual abuse, harassment, bullying, and exploitation. We do everything possible to ensure that we recruit only those who are suitable to work with for us and expect that everyone we hire will abide by our safeguarding and related policies and will report any suspected or known violations. This job is subject to a range of vetting checks as legally permitted in the country where they are being hired. By submitting an application, the job applicant acknowledges they understand our intent to verify suitability to work with us.

Closing Date: October 10, 2022

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