PROGRAMME BACKGROUND

The Common Market for Eastern and Southern Africa (COMESA) Secretariat and the European Union (EU) have signed a Grant Contribution Agreement amounting to

€8million for the Support to Air Transport Sector Development (SATSD) in the Eastern Africa, Southern Africa and Indian Ocean Region. The SATSD is a four (4) year programme that aims at supporting the operationalization of the Single African Air Transport Market (SAATM); strengthening the regulatory and institutional capacity of civil aviation institutions; and improving air navigation efficiency in the EA-SA-IO region.

The overall objective of the programme is to contribute to the development of the air transport sector in the EA-SA-IO region. The specific objectives are to achieve the following:

  • Single African Air Transport Market operationalised;
  • Strengthened regulatory and institutional capacity of civil aviation institutions in EA- SA-IO region; and
  • Improved air navigation efficiency in the EA-SA-IO

The program integrates three key result areas which will be implemented with sub result areas as follows:

Result 1: Single African Air Transport Market operationalised

Sub result 1.1: Supported signing of Solemn Commitment by Member States in the EA- SA- IO region

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Sub result 1.2: Enabled operationalisation of joint competition rules and regulations

Sub result 1.3: Enhanced capacity for a regional model for sustainable air transport market development.

Result 2: Strengthened regulatory and institutional capacity of civil aviation institutions in the EA-SA-IO region

Sub result 2.1: Separation of Civil Aviation Authority regulatory functions from operational functions supported in number of fast-moving countries

Sub result 2.2: Enhanced managerial and technical skills for aviation oversight

Sub result 2.3: Improved gender sensitivity and environment mainstreaming in the aviation sector.

Result 3: Improved air navigation efficiency in the EA-SA-IO region

Sub result 3.1: Enhanced airspace coordination for Regional Seamless Upper air space

Sub result 3.2: Enabled data sharing through centralised regional aeronautical information databases.

The primary beneficiaries of the Support to Air Transport Sector Development (SATSD) programme will be Member/Partner States of the EA-SA-IO region, through improved quality of air transport services that will stimulate demand for air transport services. Increased demand for air transport services will contribute to increased employment, direct and indirect through the positive impact on downstream aviation sector industries which are sources of inputs like fuel, spare parts, consumables, equipment and other service providers. Other sectors of the economy that will benefit are the tourism sector, industrial and trade sectors which rely heavily on-air transport. Growth of these sectors will positively contribute to GDP growth. Citizens will have increased disposable incomes as a result of growth in GDP and GDP per capita hence can afford air travel especially given the potential reduction in air fares. The huge size of the continent and its many physical barriers coupled with limitations in land-based transport infrastructure will make air travel the preferred mode. Institutional reforms to be supported by the programme will result in efficient and accountable institutions that will be able to support sustained growth of the sector.

PROGRAMME IMPLEMENTATION

To implement the programme, the COMESA Secretariat will set up a Programme Implementation Unit to be based in the Infrastructure and Logistics Division.

The Programme Implementation Unit will be composed of staff as described in the job descriptions below and will also be supported by short-term experts where needed:

JOB TITLE:
Administrative Assistant

GRADE:
General Service (GS8)

SALARY:
EUR 29,316 p.a

PROGRAMME:
Support to all 11 EDF programmes at the Secretariat including Air Transport Sector Development (SATSD) in the Eastern Africa, Southern Africa and Indian Ocean Region

DUTY STATION:
Infrastructure and Logistics Division, COMESA Secretariat, Lusaka, Zambia

CONTRACT DURATION:
From date of signature of the contract up to the end of the programme duration, which is expected to end in December 2024. The initial contract period shall include a six (6) months probationary period.

REPORTING TO:
Team Leader under the overall direction of the Director of Infrastructure and Logistics.

 SCOPE OF WORK

 The Administrative Assistant will provide administrative support to ensure efficient operation of the Programme Implementation Unit. The Administration Assistant will support the Programme Implementation Unit (PIU) through a variety of administrative and secretarial tasks related to SATSD programme.

SPECIFIC TASKS/KEY RESPONSIBILITIES

  1.  Provide administrative support to ensure efficient operation of
  2. Answer phone calls, schedules meetings and supports
  3. Carry out administrative duties such as filing, typing, copying, binding, scanning
  4. Attends staff meetings and Supports team in preparing minutes and
  5. Assists in overseeing the budget for routine or special events
  6. Assists in planning and overseeing special events
  7. Makes meeting and travel arrangements for programme related activities such as booking flights, cars, and hotel or
  8. Exhibits polite and professional communication via phone, e-mail, and
  9. Supports team by performing tasks related to organization and strong
  10. Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and
  11. Provides information by answering questions and requests related to the
  12. Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for
  13. Contributes to team effort by accomplishing related results as
  14. Any other related duties that may be assigned by the Superiors from time to

ACADEMIC REQUIREMENTS

  1.  Bachelor’s Degree in business administration or Public Administration or related Business

PROFESSIONAL REQUIREMENTS

  1.  Minimum eight (8) years of administrative assistant experience
  2. Experience in a programme related environment
  3. Experience in regional organization will be added advantage
  4. Knowledge of appropriate software such as: Microsoft Word, Excel, Outlook and Microsoft PowerPoint
  5. Managing Processes
  6. Supply Management
  7. Inventory Control
  8. Verbal and written Communication

WORKING LANGUAGE REQUIREMENTS FOR ALL THE POSITIONS

Must be fluent in English and/or French and/or Arabic (speaking and writing). A combination of any two or all these languages will be an added advantage.

ELIGIBILITY FOR APPLICATION

Applicants must be nationals of EU, ACP and COMESA Member States and not more than 55 years of age at the time of submitting the application.

FINAL DATE FOR RECEIPT OF APPLICATIONS

 Applications MUST be submitted electronically through email on the prescribed COMESA APPLICATION FORM which can be accessed at the following COMESA website: http://www.comesa.int/, Opportunities, COMESA Job Application Format.

Only short-listed candidates will be contacted.

Applications should reach the address below not later than 24th March 2021 .at 18:00 hours Lusaka, Zambia time.

The Director of Human Resources and Administration Common Market for Eastern and Southern Africa COMESA Centre,
Ben Bella Road,
P.O Box 30051,
Lusaka, Zambia
Email: recruitment@comesa.int

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