Admissions & Examinations Assistant

JOB TITLE      :           Admissions & Examinations Assistant 

DIVISIONS          :       AR’s Office

REPORTS TO    : Academic Registrar 


LOCATION   :   Head Office

JOB PURPOSE The Admissions & Examinations Assistant shall support the admissions & examinations processes through the use of ICT systems and ensure maximum operational efficiency in these functions.
  1. Admission of students for the Certified programmes
  • Evaluate and assess applications, determining admissibility for all programs based on student documentation and assessment results.
  • Upload and/or organize student’s data in the management systems used by the department
  • Ensure that all entries on admissions & examinations are processed accurately, regularly updated and maintained in a confidential manner.
  • Manage all students’ bio data (soft or hard copies) relating to their admission.
  • Maintain statistical records & analyze trends on students’ admissions.
  • In consultation with the Academic Registrar, authorize and send offers of admission to qualified students in all ITC
  • Participate in the student’s orientation/induction programmes
  • Maintain a good work relationship with the students, sponsors & partners of the College.           2. Examination administration & management
  • Upload and/or organize questions for short- and long-term programmes into the question banks provided for in the system
  • Support student’s online experience by providing trainings in the use of online systems for their assessments
  • Ensure the security of admissions and examination related materials
  • Participate in the setting & moderation activities of both online & physical examinations.
  •  3. Other support functions
  • Serve as the department’s liaison person with the IT department on all IT database management systems adopted by the College
  • Work together with the Training Unit and Finance department in the fees collection process.
  • Provide support to the Training Unit in the administration and management of online/physical lecture programmes and other learning activities when called upon
  • Minimum of a Bachelor’s degree in IT from a recognized Institution of Higher Learning.
  • An insurance qualification will be of added advantage.

Work Experience

  • A minimum of two (2) years’ experience in using database systems.

Required Competencies (Knowledge, Skills & Abilities)

  • Understanding of how Learning Management Systems operate
  • Excellent Communication and Interpersonal skills
  • Strong analytical skills
  • Excellent at multi-tasking
  • Confidentiality

Applications enclosing photocopies of Academic certificates, CVs and three professional referees should be sent/delivered to the address below not later that 27th September 2021, 2:00pm.

The Head Human Resources & Administration, The Insurance Training College, Block A Victoria Office Park, Plot 6/9, Okot Close P. O. Box 4184, Kampala.  Tel: +256 417 333 500, Email:, Website: