Duty Station: Kampala, Uganda

Reports to: MHIL Board of Directors

Appointment terms: Part-time role on a three (3) years contract, renewal based on successful performance.

Job summary: The Company Secretary is responsible for providing secretarial support to the Board of Directors and Board Committees of Mengo Hospital Investment Company Ltd by facilitating, organizing, and coordinating Board activities; ensuring the Company is compliant with the relevant statutory and regulatory requirements as well as ensure that high standards of corporate governance are maintained in line with the Law and the Company’s strategic objectives.

Key Duties and Responsibilities

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Board and Corporate Governance roles:

  1. Ensure that the Board fulfils its statutory responsibilities and meets good governance and practice standards, including establishing and managing processes and procedures to build capacity for sound corporate governance.
  2. Ensure all meetings of the Board of Directors are run in accordance with the governing laws and the Board charter.
  3. Facilitate assessment of the Board and individual director’s as well as the Board Committees performance periodically in line with the Law and assess the level of compliance with the Board Charter.
  4. Assess developmental/technical training needs of the Board, develop a training schedule, and facilitate Board Trainings.
  5. Work with the Company’s Executive Management to carry out initiatives of the Board.
  6. Organize, attend, record, and produce minutes and resolutions of deliberations of all Board meetings, Annual and Extraordinary meetings in accordance with the applicable legislations and Company Constitution.
  7. Ensure timely preparation and distribution of materials (e.g., requests, minutes, action papers, agendas, schedules, notices, resolutions, etc.) for the Board and Board Sub-Committees.
  8. Keep all official records of the Board’s activities (minutes of proceedings, resolutions, etc.), including those of Board Committees, ensuring that copies of the same are also provided to concerned as directed by the Board.
  9. Oversee the Board and Board Committee calendars; help determine and plan the frequency of meetings.
  10. Advise Board members of significant operational incidents, accidents, and media coverage in a timely manner.
  11. Develop creative and innovative legal strategies that are in line with the Company’s overall strategy; Keep abreast of local and global best practices in legal and company secretarial services and make recommendations to the Board of Governors on how this impacts the Company.

Legal and Management role

  1. Provide legal advisory services to the Company’s Executive Management in all areas of the Company, including ensuring that effective legal contracts are developed and enforced.
  2. monitor/review the Company’s legal risks and provide appropriate mitigations to safeguard the it from potential legal losses.
  3. Participate as member of the Executive Management in formulating legal documents, corporate strategies, policies, plans and budgets and in monitoring the Company’s performance to ensure that the corporate objectives and targets are achieved.
  4. Review important legal matters of the Company on a regular basis, and prepare legal opinions of the same
  5. Coordinate with Lawyers on behalf of the company
  6. Advise and represent the Company in all legal matters
  7. Guide and support the Executive in implementation of Company policies.
  8. Maintain the register of shareholders and monitor changes in share ownership of the company.
  9. Enter into contractual agreements with suppliers and customers.
  10. Manage the office space and deal with personnel administration and insurance for employees, equipment and premises.
  11. Oversee PR relating to aspects of financial management.
  12. Develop the Company legal strategic direction and objectives in line with the Company Strategic Plan
  13. Any other responsibilities that may be assigned to the job holder by the supervisors

Knowledge, Skills, and Attributes

  1. Bachelor of Laws degree (LLB) from a recognized institution.
  2. Master of Laws degree (LLM) or Master of Business Administration (MBA) or any other related fields in Business from a recognized institution will be an added advantage.
  3. Certified Chartered Secretary or training towards ICSA qualification will be an advantage.
  4. Must be an Advocate with a valid and current practicing certificate.
  5. Minimum of 3 years’ legal practice experience preferably in a corporate environment with a minimum of 01 year at management level.
  6. Ability to conduct extensive and comprehensive legal research to aid in decision making
  7. Communication skills including presentation and facilitation skills
  8. Judgement and decision-making skills
  9. Integrity
  10. Contract Management
  11. Governance Drafting and Knowledge

Key Result Areas/ KPIs

  1. Maintenance of the applicable centralized management database for the Company in respect of assignments mentioned above.
  2. Fulfillment and completion of all the applicable statutory requirements.
  3. Standardizing the legal processes of the Company.
  4. Level of contribution in the Strategic Management of the Company.
  5. Timely Compliance with the Company Statutory and Regulatory provisions.
  6. Efficiency shown in conducting the Board meetings, Annual General Meeting, and Committee Meetings of the Company.

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