The Organisation
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.
ROLE PROFILE
| Title | Driver | ||
| Functional Area | Administration | ||
| Reports to | Administration Assistant | ||
| Location | Program Area | Travel required | Frequent |
| Effective Date | May 2021 | Grade | A |
role PURPOSE
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. We have been building powerful partnerships for children for over 75 years, and are now active in more than 70 countries.
The position contributes to this goal by driving Plan vehicles in accordance with the transport policy and procedures in order to enhance mobility of staff for efficiency and effectiveness.
Dimensions of the Role
The position has no approval and supervision authority. In charge of the safety of the vehicle being driven and its occupants.
Accountabilities
- Observe and adhere to the safety precautions before and during driving taking into account prevailing weather and driving conditions to avoid accidents.
- Maintain punctuality and courtesy and adhere to traffic laws and regulations, and to Plan policies and procedures including the fleet management manual.
- Record the place of destination before departure and complete the vehicle usage record to indicate vehicle movement.
- Carry out daily inspection checks to ensure that the vehicle is in good running order with valid insurance policies.
- Identify and report all mechanical faults and any accidents immediately to the supervisor so that appropriate action is taken.
- Conduct monthly inspection of the assigned vehicle and inform the supervisor of any observation that needs attention.
- Keep the vehicle in a clean condition in order to uphold the image of Plan and for the convenience of the users.
- Monitor vehicle due date servicing and report on any need for repair.
- Serve as the contact person for vehicle repairs and servicing and review invoices and services reports before they are submitted for payment.
- Make motor vehicle monthly fuel reconciliations, reports and fleet compliance reports.
- Deliver and collect mail and other documents to and from various offices, post office regularly and ensure its safety as and when requested.
- Train and test drivers and riders as may be requested, and submit recommendation to the supervisor.
Child Protection and Gender Equality & Inclusion
Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
Key relationships
- Admin Coordinators: Receiving and taking instructions
- Staff: Driving staff to the assigned destinations
- Service providers: Taking the vehicle for service/repairs and running errands
Leadership and BUSINESS management COMPETENCIES
Leadership COMPETENCIES
- Set and communicate ambitious but realistic work goals and priorities, explaining how these contribute to Plan International’s purpose.
- Set high standards for self and others’ behaviour, inside and outside work. Championing our values and commitment to rights, gender equality and safeguarding. Supporting the health, well-being and both physical and psychological safety of our staff, including their safety to speak out.
- Hold self and others to account for what we have agreed, dealing with poor performance quickly, firmly and constructively.
- Create a positive team spirit, helping people work well together, to reflect and continuously improve the efficiency and quality of what we do.
- Collaborate with team members, colleagues and partners in finding creative solutions to problems by sharing information, experience and ideas and actively seeking their input.
- Motivate and developing others by taking an interest, giving constructive feedback and praise, ensuring they are properly trained and helping them utilize their potential.
- Accept change and support others in adjusting to it, helping them understand.
BUSINESS management COMPETENCIES
- Understand relevant sectorial context including how the sector operates in terms of funding and governance and awareness of Plan’s purpose, values, and global strategy
- Manage legal and reputational risk including risk assessment, communication, risk management and reporting in full compliance with risk-related standards, including in areas such as Child and Youth Safeguarding and Protection, Gender equality and inclusion, Counter Fraud, Safety and Security
- Manage activities and resources including skills in strategic thinking, planning and organising, financial planning and monitoring, negotiation and programme and project management
- Manage people and information including skills in assessment and coaching, evidence-based management, communication skills, both speaking and writing, and digital working, including personal digital skills.
Technical expertise, skills and knowledge
Essential
Education and Experience
- O level certificate of education.
- Valid driving licence for classes CM, DL & DM.
- Certificate in Defensive Driving is desirable.
- Certificate in Customer care is an added advantage.
Skills
Behaviours
- Flexibility to work outside normal working hours
- Good team work and excellent interpersonal skills
Knowledge & Skills
- Communicates clearly and effectively
- Strong team-building and motivational skills
- Good interpersonal and public relation skills
- Basic computer knowledge in micro soft office applications i.e. excel, word, and use of email
- Experience in community led projects adds an advantage
- Excellent interpersonal communication skills.
Dealing with problems
- On limited occasion and mainly about routing
Plan International’s Values in Practice
We are open and accountable
- Promotes a culture of openness and transparency, including with sponsors and donors.
- Holds self and others accountable to achieve the highest standards of integrity.
- Consistent and fair in the treatment of people.
- Open about mistakes and keen to learn from them.
- Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
- Articulates a clear purpose for staff and sets high expectations.
- Creates a climate of continuous improvement, open to challenge and new ideas.
- Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
- Evidence-based and evaluates effectiveness.
We work well together
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.
Physical Environment
The Driver’s job involves a lot of travel to different destinations which may include driving during bad weather and on bad terrain.
Level of contact with children
Regular contact with children
Location: Nebbi
Type of Role: 1 year Fixed Term Renewable
Reports to: Administration Assistant
Grade: A
Closing Date: 24th September 2021
Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.
We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.
Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.
A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.