Home Uganda Executive Assistant ( 2 Positions)

Executive Assistant ( 2 Positions)

Title: Executive Assistant
Available vacancies: Two(2)
Reports to: Human Resource Officer
Department: Administration
Duty Station: Kampala
Travel Required: Yes – 35%

 

Description;

The Administrative Assistant provides logistical and administrative support to the Kampala office and field team. S/he will also assist with office and projects documentation. The incumbent will be an important part of the team and will gain exposure to a wide variety of stakeholders and partners.

Summary;

 

The Administrative Assistant provides logistical and administrative support to the Kampala office and field team. S/he will also assist with office and projects documentation. The incumbent will be an important part of the team and will gain exposure to a wide variety of stakeholders and partners.

Key Duties and Responsibilities;

Support the day-to-day functioning of the Kampala office and the field team. Assist in documentation of administrative and activity reports and maintaining timely flow-through of expense reporting.

Answer incoming inquiries and process incoming and outgoing mail Provides meeting support and logistics.

Coordinate office activities and operations including managing appointment calendars and preparation of presentations and reports.

Assist with travel planning and preparation for individual team members. Maintain contact lists and validate email list-serve for project key contacts and beneficiaries.

Qualifications and experience;

Bachelor’s degree in Social Works and Social Administration, Social Sciences, Business Administration, Secretarial Studies or related field.

Excellent communication skills (developing correspondence, presentations, etc.) across multiple levels of the organization.

Ability to work independently with minimal supervision and to maintain confidentiality and a high level of discretion.

Strong organizational skills and the ability to prioritize workload, meet deadlines and perform multiple tasks with attention to detail required.

DTeam player, self-starter, sense of humor and ability to contribute to a strong and friendly working environment.

Ability to develop relationships with multiple stakeholders, manage time effectively and negotiate deadlines.

Enthusiastic and passionate fresh graduates are encouraged to apply. Females are strongly encouraged to apply.

Note: Your resume should not exceed four (4) pages combined and NO academic transcripts or certificates are required at this stage. You should include daytime telephone contact and 3 (three) traceable references. Please visit our website at www.refugeesglobal.org to apply by Midnight November 25, 2021.

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