Finance & Admin Assistant – DKT International

About DKT International

DKT International is a leading contraceptive social marketing organization whose core mission is the provision of safe and affordable options for family planning, reproductive health, and HIV/AIDS prevention. DKT International is one of the largest private providers of family planning and reproductive health products in the world, with a presence in over 50 countries. DKT currently markets and sells a variety of products under the leading brand categories: Kiss Condoms, Lydia Contraceptives, and Kare Maternal Health products. DKT is a dynamic, entrepreneurial, and health-minded organization where individuals can make a difference in improving lives of people.

DKT is looking for dynamic, committed, and success-driven candidates for the position of a Finance & Admin Assistant to drive the financial and administration processes to generate reliable, transparent & timely financial and administrative requests needed by DKT Uganda to manage its resources and the funds entrusted to it by its donors & partners, thereby generating ongoing confidence.

Duties & Responsibilities:

· Assist the head office, in administration and finance matters to ensure an effective management of the financial resources according to the DKT procedures.

· Ensure the compliance of administration, finance policies and procedures

· Conversant with Uganda Transactional taxes-WHT, Vat, Income and LSS

· Perform debtors’ collection in liaison with the senior accountant and the contractor.

· Perform stock reconciliation and oversight in the contractors’ warehouse and Staffs Inventory Movement, controls, and banking especially during market visits where there are sales.

· Ensure credit and Debit Notes are correctly made investigate, explain and resolve any variances.

· Responsible for fixed assets management and take responsibility for the maintenance of all office equipment.

· Ensure all procurements comply with competitive 3 quotes bidding in liaison with the procurement manager.

· Prepare and organize local workshops and responsible for correspondences, follow ups on contracts/Po issued.

· Ensure quality and compliance of marketing materials purchased in liaison with the sales team and procurement.

· Facilitate auditors in performing on-site visits.

· First point of contact for our Uganda office with respect to Uganda office administration and direction.

· Undertake any other official duties as assigned the Finance Manager

Required Qualifications:

• A Degree in Bachelor of Commerce with specialization in Accounting or Finance
• At least 3 years’ experience in accounting and finance in the field of international NGO´s or private sector.
• Good knowledge of accounting and office administration
• Hands-on knowledge of the computer packages and excel would be a distinct advantage,

Attributes and Abilities:

• Good interpersonal skills (tact, diplomacy, discretion and impartiality) are essential for this position,

• Strong team-player with ability to work in virtual teams

• Ability to work and communicate effectively with a broad spectrum of individuals within a broad range of cultural environments,

• High level of good organizational and administrative skills with an ability to work well under pressure,

• Must be committed to equal opportunity employment policies, this job description covers the main tasks and conveys the spirit of the sort of tasks that are anticipated proactively from staff.

The potential candidate should possess excellent communication and interpersonal skills with ability to positively influence, support teams and process improvements. Passion for excellence will be a distinct advantage.