Home Jobs in Uganda - June 2022 Finance and Administration Assistant – The Water Trust

Finance and Administration Assistant – The Water Trust

THE ORGANIZATION

The Water Trust empowers the poorest rural communities to provide their children safe water and a healthy, clean environment to develop to their potential. Since 2008, The Water Trust has partnered with more than 800 communities in Masindi and Kiryandongo, benefitting more than 300,000 people. In 2017, The Water Trust developed an innovative savings group-based approach to increase the sustainability of rural water and the impact of hygiene and sanitation promotion. The organization is currently scaling this novel program across more than 400 communities a year in western Uganda across Ugandan and refugee communities. Over the next three years, The Water Trust aims to scale up its programs through direct implementation and technical assistance partnerships, while continuing to partner with researchers to find new ways to raise the bar for impact and sustainability. Learn more about The Water Trust at watertrust.org.

THE POSITION

The Finance and Admin Assistant reports to the Finance and Operations Manager and functions as a book-keeper and the finance and administration point-of-contact for the Kampala office. This role also collaborates with the Finance and Administration Officer and a Field Office Administrator in executing their work. This position is an excellent opportunity for an early-to-mid career finance professional with attention to detail and strong skills in an online accounting software.

MAJOR RESPONSIBILITIES

  • Validate documentation and authorizations for transactions and use of assets and inventory in the office.
  • Prepare payment vouchers and process authorized payments while maintaining physical and digital records.
  • Post transactions and journal entries to accounting systems in line with the organizational chart of accounts and expense authorizations complete with relevant documentation (e.g., invoice, receipt, delivery note) and annotated notes.
  • Prepare transaction splits in accordance with budget for review by supervisor and post when authorized.
  • Maintain physical records where necessary with appropriate approvals and stamps for finance documentation and preparation for audits.
  • Manage and update schedules of relevant accounts, ledgers, and checks paid.
  • Coordinate on behalf of finance with local institutions (e.g., banks and government offices) to ensure compliance standards are met and operations are not interrupted.
  • File all statutory returns for the organization (PAYE, NSSF, LST, WHT etc)
  • Oversee assets and inventory in the Kampala office, releasing assets and inventory for authorized use and maintaining physical and digital records.
  • Handle all Kampala Office Administration tasks including management of petty cash.
  • Support the procurement activities in the Kampala Office
  • Run Kampala Office errands

QUALIFICATIONS AND CHARACTERISTICS

Essential

  • Authorization to work in Uganda. Ugandan Country National (or a refugee with work authorization and living in Uganda) strongly preferred.
  • At least 3 years experience in accounting.
  • Demonstrated expertise performing book-keeping functions using QuickBooks
  • A degree in accounting and strong book-keeping skills.
  • Must be skilled in Microsoft Office package with at least an intermediate ability in Excel.
  • Highly organized: demonstrated ability to manage information.

Desirable

Speaks one or more of the following languages: Swahili, Runyoro, Luo, Iteso, Lugbara, Lugisu

How to Apply

Apply online here. This is a rolling application process, which means we encourage you to apply early. The last date to submit applications is April 15th, 2022, at 5 p.m. EAT. Incomplete applications will not be considered. No paper copy applications will be considered. Due to the number of applications received, we are not able to respond to each application.

The Water Trust does not charge a fee at any stage of its recruitment process nor request any information related to bank accounts.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender, gender identity or expression. We are proud to be an equal opportunity workplace.

We strive for a gender-balanced workforce. Women are strongly encouraged to apply.

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