Finance Assistant – Maternity Cover

Malteser International is the international humanitarian relief agency of the Sovereign Order of Malta. For over 60 years we provide relief and recovery for people during and following conflicts and disasters around the world. Christian values and humanitarian principles form the foundations of our work. In over 30 countries in Africa, the Americas, Asia and the Middle East, we support people in need – regardless of their religion, origin or political convictions.

Malteser International has been implementing projects in Uganda for over two decades focussing mainly on health and nutrition, water, sanitation and hygiene, livelihood and environment.

For its work in Kampala, Uganda, Malteser International is looking for an experienced person to fill the position of a

As the Finance Assistant, you will report directly to the Finance Coordinator (FC) and will have technical reporting lines to the Country Administration Coordinator (CAC) where applicable. You are responsible for the proper implementation of financial procedures in all Malteser Kampala programs and for the record keeping of financial documents.

RESPONSIBILITIES:

• Prepare and check procurement and service provider vouchers and bills for approval, and prepare payment documents for signing
• Ensure that all documents are complete with the appropriate supporting documents, reviewed and approved before processing for payment
• Review transaction-supporting documents to ensure that all are complete and filed accordingly
• Ensure that all payments are made on time
• Follow up budget lines and the correct use of all the donor codes
• Support in the preparation of monthly bank reconciliations and consolidate these in hard copy or review by the FC/CAC
• Post all petty cash transactions into the MI Daily Expenses Log (Excel sheet) and then import all data to the accounting management system
• Responsible for all petty cash expenditures and replenishment requests when two-thirds of the money is spent
• Responsible for fill in all financial documentation for cash and expense management for the duty station
• Elaborate, maintain, and reconciliate cashbooks as well as ensure regular collection and elaboration of information for communication purposes and public relations

QUALIFICATIONS:

• University degree in Finance, Business Administration or related field
• At least 3 years of relevant experience with good understanding of donor and INGO procedures
• Strong organizational skills
• Computer literate with good knowledge of MS Office programs, especially in MS Excel
• A demonstrated ability to multi-task and process information into action
• Clear understanding of finance ethics and donor compliance
• Fluency in English (written and spoken)

CONDITIONS:

• Starting date: As soon as possible
• Duty Station: Kampala, Uganda
• Duration of contract: 6 months
• Kindly note that this a national position with a local contract​