Grant Coordinator – Sanitation and Hygiene Fund (SHF)

Job Title:                   Grant Coordinator – Sanitation and Hygiene Fund (SHF)

Reports To:                Country Director– Water for People

Duty station:              Water For People in Uganda office

           

JOB SUMMARY:

 

Water For People is an international non-governmental organization (NGO) that works with people and partners to develop innovative and long-lasting solutions to the water, sanitation, and hygiene problems in developing countries.  The organization strives to continually improve, experiment with promising new ideas, and leverage resources to multiply its impact.

Water For People has secured funds from the UNOPS through the Sanitation and Hygiene Fund (SHF) to finance the project- Accelerating Access to improved Sanitation and hygiene Services using Market Based Sanitation Approach in Uganda from 2023 to 2025 .

It is against this background that Water for People in Uganda is hiring a Grant Coordinator for the project with the following qualification and competencies:

Position objective: 

The Grant Coordinator – reports to the Country Director. S/he will be responsible for managing all technical aspects of the Grant, including taking lead in sub grantee/ partnership management, Grant work planning and execution, managing Grant operating and budget plans, monitoring of Grant implementation activities working with the monitoring and Evaluation officer, Grant communication and reporting.

The Grant Coordinator will provide necessary support to grant program staff under his/her supervision as well as local government partners to ensure that grant objectives are achieved in due time.

ESSENTIAL JOB FUNCTIONS AND DUTIES:

1. Participation in Grant Strategic and operational planning

• Work with Grant Program staff and Sub grantees to develop work plans and budget in line with grant strategy and objectives
• Contribute to the  grant  program and policy discussions together with the grant’s steering committee and  the respective line ministries
• Contribute to sector review and/or thematic research in line with Market Based sanitation and Hygiene

 

      2. Partnerships

• Manage the subgrantee of the grant to ensure efficient delivery of grant outputs and outcomes.
• Strengthen relationships with subgrantees, the local private sector and CBOs supporting the grant.
• Contribute to identifying capacity building needs of local partners and propose options of supporting them.
• Work with the team to identify partners/consultants who can contribute to effective and efficient delivery of the project.
• Ensure that partners/ subgrantee rojects are visited regularly and that they are provided with the technical and managerial advice and training that enables them to implement projects.

     3. Supervisory duties

• Oversee the management of the grant accountant, monitoring and Evaluation officer and project officers.
• Review and approve programme/ activity concepts/ requests and retirements in line with water for  people’s policies.

     4. Advocacy and learning

• In co-operation with partners and staff, develop program work that contributes to the grant’s learning goals and agenda.
• Contribute to organizational learning by preparing and disseminating data, lessons learned, good practices to partners and other stakeholders, and organize periodic organizational learning events to share best practices.

     5. Monitoring and Evaluation

1. Work with the regional and country monitoring officers to develop a system for monitoring implementation of the grant, Input – Output – Outcome.
2. Track delivery against Water For People—U goals and objectives, including establishing baselines to gauge and support the performance of the grant.
3. Conduct and/or supervise periodic evaluations of the Program and Thematic Strategies and their contribution to the achievement of overall results
4.  Reporting 
5. Update and maintain the grant reporting calendar.
6. Prepare concise monthly, bi-annual reports and produce a synthetic and analytical progress report to guide management decision-making.
7. Maintain grant reporting schedules, work with program teams to draft narrative and financial reports prior to donor deadlines, review reports for consistency with project objectives and timelines, as well as for adherence to donor requirements.
8. Communication   

• Increasing the grant’s visibility through strategic communications while working with the HQ team
• Developing articles, storylines and pictures and contribute to grant communication package.
• Encourage grant staff to write technical papers for presentation at national, regional and international for a.
• Produce articles that can be submitted to the local medial like national newspapers to commemorate important WASH days and increase stakeholder participation.
• Contribute to the development of printed communication materials, including editing images/photos and layout.
• Design brief communication products like fact sheets, brochures to communicate and promote key aspects of grant activities.

QUALIFICATIONS, KNOWLEDGE & SKILLS REQUIRED:

• Strategic thinker with well-developed planning skills
• At least Five (5) years in  a similar position
• Understanding of community level water and sanitation development, with at least
• five (5) years’ experience.
• Understanding in Market Based Sanitation in development
• Experience in Tracking Budget Expenses and Grants Management
• Experience in Staff Supervision and Performance Management
• At least five (5) years’ experience in project and personnel management.
• Experience in budget development and operations management.
• Demonstrated strong written and verbal communication and organizational skills
• Strong problem solving skills.

•   Self-starter and ability to undertake any tasks without intensive supervision.

•   Maintain sound ethical principles, integrity and transparency of due process.

•   Common sense to make judgments about a situation requiring deviations from

routine tasks.

•  Fluent in English

Education & Formal training

• Master’s degree in Public Health, Development Studies, Social Sector Planning and Management, International Development,or any related fields. Masters in Business Administration will be an added advantage

Physical requirements/working conditions

• This position will be based in Kampala, with regular travel to program sites in Uganda
• Ability to travel to project sites and meet with partners, as necessary

Key professional qualities

• Ability to manage multiple tasks and projects with multiple priorities
• Ability to analyze and organize data and communicate results effectively
• Ability to work both independently and as part of a collaborative team effort
• Must have well-developed written, oral, and interpersonal communication skills.

COMPETENCIES:

• Connects to the Mission – Embraces the mission of Water for People and is passionate about advancing the dynamic role it plays leading social impact in international development.
• Demonstrates Ethics and Integrity – Understands ethical behavior and business practices and ensures that own behavior is consistent with these standards and aligns with the values of the organization.
• Manages through Ambiguity – Demonstrates flexibility and adaptability in responding to change and ambiguity.
• Demonstrates Cultural Awareness – Able to engage the wide range of stakeholders from a variety of backgrounds and cultures.
• Action-oriented – Maintains an attitude of open, curious, and proactive learning, continually expanding own area of understanding and expertise.
• Connects with Others – Listens and fosters open communication through questioning, dialogue, and information sharing.
• Self-confident – Demonstrates humility, mature confidence, and courage to innovate, risk, and lead in own role.

Water For People is committed to protecting children encountered during our work and by our employees, preventing sexual abuse and exploitation of all individuals with a particular focus on women and children and other marginalized communities in the performance of our work, preventing human trafficking in the performance of our work and in our supply chain and to having a drug-free workplace.  During the recruitment processes, additional documentation will be requested to comply with our policies and in accordance with the legal requirements in your country of residency, this includes a background check. If you apply for employment, we want you to be aware of our recruitment, selection and hiring processes including important policies regarding employee conduct.

• Water For People is an equal opportunity employer who is committed to creating a culture of justice, equity, diversity and inclusion in our workplace. Water for people strives to create and maintain a level of diversity that reflects the communities we serve. Achieving this—regardless of race, ethnicity, ancestry, tribal affiliation, age, gender, sexual orientation, gender identity, religion, veteran status, disability, socioeconomic class, educational attainment, Parental status, genetic information, political affiliation or other social identities is critical to our ability to have a world where every person has access to reliable and safe water and sanitation services.

Our commitment ensures that we:   

• Have a different array of thinking that comes from diverse backgrounds and cultures, enabling us to solve some of the world’s greatest challenges.
• Strive for a culture of inclusion and belonging by treating each other with dignity, respect, and appreciation enabling us to feel welcome, supported, and valued.
• Effectively connect, communicate, and build long-lasting relationships with stakeholders within our diverse communities.
• Have diversity of thought, perspectives, backgrounds, identities, and talents that will support our mission to develop high-quality drinking water and sanitation services are available to Everyone Forever.

EMPLOYMENT CONDITIONS:

• Position is based at Water For People in Uganda office.
• Regular travel to program sites.

Note:   This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.

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