JOB SUMMARY

Responsible for executing administrative, HR and legal related tasks related to MTI and donor HR policies and regulations at the regional level.

JOB RESPONSIBILITIES

  • Establish and maintain employee records in Unit 4 ERP system and paper files; ensure appropriate information security in line with MTI and donor policies and procedures
  • Manage the recruitment process at a regional level including posting job adverts, processing incoming applications, conducting interviews and processing background checks as requested by Kampala office
  • Manage payroll preparation by providing relevant data such as timesheets, absences, termination, new appointments, annual leave and sick leave
  • Ensure all new hire paperwork is completed and coordinated in liaison with the Kampala office
  • Facilitate onboarding processes to ensure all new staff are informed of MTI policies and benefits, job duties and equipped with the tools to perform their job
  • Support staff health and safety through ensuring insurance enrollment forms are completed, injury claims are processed, and safety incidents are reported
  • Coordinate disciplinary cases according to MTI policy inn Liaison with HR Kampala team
  • Ensure staff are informed of and adhere to MTI Code of Conduct, PSEA policy and other HR policies and procedures by providing trainings, access to print materials and responding to inquiries
  • Facilitate and Support supervisors in the performance management process by advising in resolving employee issues, creating and implementing plans for staff development and ensuring performance appraisals are conducted according to MTI policies and procedures
  • Coordinate the employee exit process when an employee terminates, including exit interview, coordination of final pay and communication with Kampala Office
  • Complete all monthly, quarterly, and annual donor reports and HR Summary reports as required
  • Support In-Charges to maintain quality service provision through adequate staffing by training in how to manage duty rosters and allocate staff in line with Health Facility patient load, HR policies on staffing levels and budget restrictions.
  • Ensure front office services are handled professionally
  • Develop the capacity of HR Focal Persons and ensure they are monitoring the correct application of the HR manual and HR policies
  • Ensure direct reports have clear objectives, receive mentorship, and participate in capacity building opportunities
  • Conduct performance evaluations and enforce disciplinary procedures as per MTI policy
  • Other duties as assigned
Qualifications

EDUCATION, LICENSES, & CERTIFICATIONS

  • Bachelors Degree in Human Resource Management, Industrial and Organizational Psychology or equivalent is required

EXPERIENCE

  • 3 years of HR generalist experience
  • Experience working with INGOs is an added advantage

KNOWLEDGE, SKILLS & ABILITIES

KNOWLEDGE

  • Knowledge of HR functions including pay & benefits, recruitment, onboarding and offboarding, and staff development
  • Basic knowledge of Uganda labour laws
  • Basic knowledge of ERP database system

SKILLS

  • Skilled in using ERP database system to manage staff records
  • Skilled in coaching managers and capacity building
  • Skilled in conflict resolution
  • Skilled in developing and conducting trainings
  • Excellent interpersonal and communication skills
  • Skilled at using Microsoft Word, Excel and Outlook

ABILITIES

  • Ability to prioritize tasks to meet deadlines
  • Ability to be flexible and manage stress, especially in situations which require a high degree of sensitivity, tact, and diplomacy
  • Ability to be honest and foster an atmosphere of trust and integrity
  • Ability to hold staff accountable to work responsibilities, MTI protocol and ethical standards
  • Ability to maintain detailed records with high accuracy
  • Ability to maintain confidentiality of highly sensitive information
  • Ability to support MTI Calling and adhere to the MTI Code of Conduct

PHYSICAL CONDITIONS

This position requires frequent travel to health facilities located in remote areas with very basic living conditions.

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