Open to Internal and External Candidates

Human Resources Coordinator (m/f/d) – National position

Malteser International, the worldwide relief agency of the Order of Malta for humanitarian aid, works in more than 20 countries in Africa, Asia and the Americas for people in need, regardless of their religion, origin or political affiliation. Its mission is to provide emergency relief as well as to implement rehabilitation measures and to facilitate the link between emergency relief and sustainable development. Christian values and the humanitarian principles of impartiality and independence form the basis of its work in the following areas: Relief, Reconstruction & Rehabilitation; Health & Nutrition; Water, Sanitation & Hygiene (WASH); Livelihood & Social Programs and Disaster Risk Reduction.

Malteser International has been implementing projects in Uganda for over two decades focussing mainly on health and nutrition, water, sanitation and hygiene, livelihood and environment.

For its work in Kampala, Uganda Malteser International is looking for an experienced


The Human Resources Coordinator is responsible for the implementation of MI’s country (global) HR standards (procedures and policies) and support the program implementation.


  • Lead the periodic review of the National Staff Rules and Regulations (NSRRs) and ensure compliance through implementation of the NSRRs, implement/rollout the Code of Conduct, the staff complaint/feedback mechanism as well as review and update of the HR Guidelines
  • Ensure day-to-day HR-related functions are addressed in a timely, efficient, and proactive manner  Contribute to the development of the country strategy and action plans on HR aspects
  • Ensure the compliance to the performance management system and completion of the annual performance evaluation process
  • Prepare annual training plans and budgets in line with the country strategy
  • Assist and advise on conducting / arranging of staff development trainings and other human resource development activities as well as identify competent training providers, venues, negotiating terms and maintain the contacts database
  • Coordinate the recruitment process and work with team members to ensure a smooth process flow from identification of a vacancy to the filling of that vacancy as well as to ensure conformity with recruitment requirements and compliance with the rules and regulations
  • Develop new position descriptions and maintain all Terms of Reference (ToR) for the office
  • Preparation of staff contracts, staff renewals, briefing of newly recruited staff, debriefing of departing staff. Ensure an effective onboarding and induction program that promotes a learning environment and follows through on feedback. As well as manage the exit interview process and collecting feedback for appropriate implementation
  • Regularly update and maintain employee records in an accurate and timely manner
  • Ensure compliance with the local labour laws and maintain a thorough awareness of developments in labour laws and legislations to advise management accordingly
  • Provide regular monthly/quarterly reports on HR related issues as maybe required
  • Ensure the smooth running of the HR office including raising procurement requisitions for the HR department by receiving and distributing incoming mails for the HR department et al.
  • Logistical organization and maintain meeting records of HR meetings, country management meetings and staff meetings
  • Ensure a respectful and harmonious work environment by advising managers on policies like equal employment opportunity and sexual harassment and maintain health and safety of the workforce
  • Develop an organizational culture that emphasizes on quality, continuous improvement, key employee retention and development and high performance
  • Make periodic visits to field offices, and from time to time, to its partners or implementing agencies, to provide human resources, and build the capacity of partners


  • University degree in Human Resource Management, HR Business Administration or Organisational Psychology
  • At least 5 years of relevant experience with good understanding of INGO procedures
  • A clear understanding of local labour laws
  • Strong organizational skills
  • A demonstrated multi-task ability to and skills in processing information
  • Fluency in English (written and spoken)
  • Computer literate with hands on experience with MS Office programs, especially MS Excel


  • Starting date: As soon as possible
  • Duty Station: Kampala, Uganda
  • Duration of contract: 12 months
  • Kindly note that this a national position with a local contract

If you are interested in this position, please apply online at

Kindly submit your application (CV, letter of motivation and copies of diplomas) preferably as one attachment by midnight 28th January, 2021 EAT.

Malteser is an equal opportunity employer and welcome applications from all people, regardless of gender, confession, or origin.