Internal Job Grade –(National)

Contract type –Fixed Term (contract length – xxx months)

Reporting to –Head of Program

Staff reporting to this p-Area Managers (SW, WN), WASH Coordinator, DRM Coordinator, National EFSVL Coordinator, Gender and Protection Coordinator, Humanitarian Finance Coordinator, Humanitarian MEAL Coordinator.

Oxfam is a worldwide confederation of 20 member organisations (affiliates) working in over 80 countries and coordinated via the Oxfam International Secretariat. We are a global movement of people who are fighting inequality to beat poverty together. We tackle the inequalities that make and keep people poor. We save and protect lives in times of crisis, work with people to build resilience and rebuild their livelihoods and, because we want lasting solutions, we campaign for genuine, durable change.  We engage partners, Government and local communities to build a world in which everyone enjoys the same opportunities regardless of gender, race, culture, or physical ability. In Uganda, our program is anchored on three broad themes of Resilient Livelihoods; Governance and Accountability; and Humanitarian Preparedness and Response,  which are all deliberately focused on promotion of women’s rights. Our Humanitarian work aims at enhancing preparedness, reducing vulnerability, strengthening resilience, and ensuring effective response to humanitarian crises.

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Team Purpose

Program team:

  • Is responsible for the strategic development and management of the humanitarian preparedness and response program and contribute to the nexus programming.
  • Supports Oxfam’s humanitarian impact locally, regionally, continentally and globally through ensuring program alignment to the key strategic objectives and program standards.
  • Supports resource mobilisation for humanitarian/ resilience elements of the strategy

Job Purpose – Key Responsibilities and Accountabilities

Provide thought leadership                                                                                30%

  • Provide thought leadership on the Humanitarian preparedness and response thematic area, staying up to date with the latest thinking, undertake/lead hazard, vulnerability and capacity as well as emergency needs assessments and resilience research; and spend time in reflective consideration to develop a comprehensive understanding of humanitarian work and how this contributes to addressing inequality and injustice in Uganda.
  • Ensure planning and delivery of an impactful partner led humanitarian program that contributes to the principle of one program in Uganda, seeking synergy with the other themes (Resilient livelihoods; Governance & accountability) and addressing women’s and other vulnerable person’s rights
  •  Work with DRR/CCA and other humanitarian related coalitions and networks to influence national, regional and international Actors’ policies and practices  on resilience, climate change and humanitarian work.  This will involve adopting a strategic, proactive perspective to save life and ensure sustainable change.
  • Gather evidence to feed into the Oxfam regional and global ‘saving lives work, Rights in Crisis (RiC) Campaign including influencing regional actors to secure peace and security in the region.

Program support and facilitation                                                                       10%

  • Work closely with the Head of Program and the Program Quality & Learning Co-ordinator to ensure an appropriate, effective and transparent Program Quality & learning system and processes are in place for the humanitarian program to deliver on the Oxfam Country Strategy (OCS).  Through this, enable and facilitate other humanitarian actors to learn from best practice and Oxfam standards demonstrated through humanitarian work
  • Work closely with the Head of Program, Human Resources Manager and Security Focal Person/Logs Coordinator to ensure an appropriate risk and security management framework for program, staff and assets. This also involves supporting training for staff and partners on security/risk management and safety
  • Work closely with Finance and Operations Manager to ensure all humanitarian finance and other resources are efficiently managed and all pertinent donor requirements are strictly observed.

Partner Capacity building and relationship management                          20%

  • Lead initiatives to build humanitarian preparedness and response delivery capacities of identified partner agencies and communities in disaster prone areas in the country.
  • Coordinate with and maintain relationships with national and local government structures responsible for disaster management (OPM, and DDMCs).
  • Provide technical support and guidance to the development of established regional and national Humanitarian Platforms for local actors
  • Work with ELNHA team to document lessons and use these to identify opportunities for replication projects and or integration into ongoing initiatives

Program management and resource mobilisation                                       30%

  • Lead the process of assessment, program design and resourcing, preparation of concept notes and support to proposal writing for emergencies requiring scale-up or especially sensitive response.  To deliver this, the Humanitarian Manager will work in consultation with the Head of Program, the Country Director and the Regional Humanitarian Coordinator,
  • In coordination with the country management team and the Regional Humanitarian Coordinator, ensure that Oxfam and its partners has the necessary capacity to meet the management, logistical and technical requirements of any humanitarian programme undertaken and to ensure effective coordination of Oxfam’s response with all stakeholders, including the government of Uganda’s response mechanisms
  • Work with the Program Funding Manager to raise funds for the humanitarian program objectives through the development of emergency assistance  appeals, fundable resilience and recovery concepts and by assisting in the development of donor proposals, budget submissions and other necessary activities
  • Lead the development, implementation and review of security management and contingency plans in line with Confederation standards, policies and procedures
  • Effectively manage humanitarian program budgets, emergency supply pipelines and utilisation of contingency stocks
  • Work closely with the Media & Communications Officer  to prepare regular SITREPS, provide update information, briefings and publicity on humanitarian work

People management and team leadership                                                     10%

  • Manage humanitarian preparedness and response teams, consultants and researchers as required, in accordance with Oxfam policy and procedures
  • Ensure teams exhibit a high level of competencies in accordance with applicable humanitarian principles and standards

Technical Skills, Experience & Knowledge

Skills

  • A Masters Degree in a relevant field including Social Work & Social  Administration, Public Health, Disaster Management, International Relations, and Project Planning and Management.
  • Ability to analyse a broad range of contextual information and synthesize quickly to develop response actions
  • Ability to engage and influence organisational  direction, contributing to and following it as appropriate and the ongoing development of program policy and quality to enhance the impact of Oxfam’s work
  • Proven analytical and conceptual thinking, high level research, project management knowledge and skills and experience using appropriate participatory tools and methodologies for needs assessment, programme development, implementation, monitoring and evaluation
  • Ability to cope  with extreme pressure and often endure insecure and hostile working environments

Knowledge

  • Comprehensive knowledge and experience of implementing  humanitarian and resilience programs in  the field of WASH, Food security and livelihoods (EFSVL) and Protection, with solid understanding of the relevant issues derived from field practice
  • Strong emergency program management knowledge with ability to ensure consistent quality against international humanitarian and Oxfam standards
  • Knowledge on Early Warning Systems (EWS) based on sound local and global contextual analysis and international benchmarks
  • A thorough understanding of Ugandan Political Context and the Government Policies on Disaster Preparedness and Response as well as DRR and Climate Change Adaptation strategies.  Additionally, a good knowledge of the functionality of relevant disaster management structures and other key Institutions at national and sub-national levels
  • Commitment to and good knowledge of working with networks, coalitions and a partnership approach across the spectrum of Oxfam’s work, including innovative approaches to influence humanitarian actions
  • Coordination and facilitation of advocacy and campaign strategies and plans development and successfully achieving external impact and change. Reasonable experience in undertaking media presentations
  • Good knowledge of and experience with donor funding environment and good financial management skills, with experience of project budgeting and control of financial risks

Experience

  • Proven humanitarian program management experience of over 10 years at a strategic level in a complex environment  involving provision of  clarity and focus of vision and impact and decision making and the delivery of agreed results
  • Political  alertness to changes in the humanitarian context with high impact influencing and persuasive skills and personal gravitas to gain respect and build and maintain strong, credible relationships, with internal and external stakeholders at all levels
  • Sufficient exposure to the development and implementation of early warning systems (EWS) and coordination with relevant Government structures on disaster management.
  • Strong organisational and personal management skills
  • Excellent personal communication skills
  • A high level of self-awareness, initiative, sound judgement, personal energy and flexibility

NOTE: Women are particularly encouraged to apply

Key Behavioural Competencies

Competencies Description
Decisiveness We are comfortable to make transparent decisions and to adapt decision making modes to the context and needs.
Influencing We have the ability to engage with diverse stakeholders in a way that leads to increased impact for the organisation We spot opportunities to influence effectively and where there are no opportunities we have the ability to create them in a respectful and impactful manner.
Humility We put ‘we’ before ‘me’ and place an emphasis on the power of the collective, nurture the team and play to the strengths of each individual. We are not concerned with hierarchical power, and we engage with, trust and value the knowledge and expertise of others across all levels of the organization.
Relationship Building We understand the importance of building relationship, within and outside the organization. We have the ability to engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organisation.
Listening We are good listeners who can see where deeper levels of thoughts and tacit assumptions differ. Our messages to others are clear, and consider different preferences.
Mutual Accountability We can explain our decisions and how we have taken them based on our organizational values.  We are ready to be held to account for what we do and how we behave, as we are also holding others to account in a consistent manner.
Agility, Complexity, and Ambiguity We scan the environment, anticipate changes, are comfortable with lack of clarity and deal with a large number of elements interacting in diverse and unpredictable ways.
Systems Thinking We view problems as parts of an overall system and in their relation to the whole system, rather than reacting to a specific part, outcome or event in isolation. We focus on cyclical rather than linear cause and effect. By consistently practicing systems thinking we are aware of and manage well unintended consequences of organisational decisions and actions.
Strategic Thinking and Judgment We use judgment, weighing risk against the imperative to act. We make decisions consistent with organizational strategies and values.
Vision Setting We have the ability to identify and lead visionary initiatives that are beneficial for our organization and we set high-level direction through a visioning process that engages the organization and diverse external stakeholders.
Self-Awareness We are able to develop a high degree of self-awareness around our own strengths and weaknesses and our impact on others. Our self-awareness enables us to moderate and self-regulate our behaviors to control and channel our impulses for good purposes.
Enabling

 

 We all work to effectively empower and enable others to deliver the organizations goals through creating conditions of success. We passionately invest in others by developing their careers, not only their skills for the job.  We provide freedom; demonstrate belief and trust provide appropriate support. We give more freedom and demonstrate belief and trust, underpinned with appropriate support.

How to apply

Please follow the link below to access the detailed Job Description and submit your application by 19th February, 2021, indicating the position name in the email subject line. Only short-listed candidates will be contacted.

Link to Job Description:

Humanitarian Preparedness & Response Manager
http://bit.do/fNkqg – Internal (staff) applicants
http://bit.do/fNkqt – External applicants

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