Job Opening Reference: RSCE/ICWA/03/2021
Issuance Date: 22 March 2021
Deadline Date: 29 March 2021
Type of contract: Individual Contractor
Duration: Three (03) months
Department: RSCE
Scheduled date for taking up appointment: ASAP
Title: Individual Contractor (IC) – Warehouse Assistant
Grade: GS-2 Duty Station: Entebbe,Uganda
THIS IS A LOCALLY- RECRUITED POSITION, RESTRICTED TO UGANDAN NATIONALS AND/ OR LEGAL RESIDENTS OF UGANDA
Women are strongly encouraged to apply
Qualified female candidates will be given priority for selection (DPKO Under-Secretary General’s Policy Statement on Gender Mainstreaming).
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Organizational setting and Reporting:
The United Nations Regional Service Centre in Entebbe (RSCE) is a shared service center
based in Entebbe, Uganda. The Centre provides efficient, client-oriented and scalable
services with the goal of moving transactional, non-location-dependent administrative
functions to the Centre from its client entities. This includes transactional elements of human resources, finance, multimodal movement and control, personnel and cargo transport and information and communications technology (ICT) support. In addition to these services, the Office of the Director a.i. RSCE and support offices through the Deputy Chief RSCE provides overall guidance on the operations of the RSCE including strategic planning, communication, budgeting, human resources management, property management, quality assurance and business intelligence, conference services, record keeping and archive management, and audit response and risk management.
This position is in the Property Management Unit of the Regional Service Centre Entebbe
(RSCE). The Individual Contractor at this level will report to the Property Management
Assistant (GS-6)
Purpose:
The IC will work within the Property Management Unit of the RSCE to assist with the reorganization of the warehouse and perform other warehouse related duties and functions.
Schedule:
The IC contract will be for a period of three (03) months.
Specific Tasks to be performed by the IC:
Under the direct supervision of the Property Management Assistant, the IC will perform the following roles and responsibilities:
Goods In:
• Loading and unloading delivery vans or lorries.
• Checking that the correct quantity and type of goods have been received.
• Recording any damaged, missing or faulty goods.
• Signing the delivery form, once satisfied that the goods are complete.
• Labelling and Moving the goods to the correct area in the warehouse, either manually
or using mechanical handling equipment (forklift etc.)
Storage & Stock Control:
• Allocating storage space to goods
• Relocating and re-stacking goods to make space for new delivery; palletize goods
/equipment
• Maintaining records (computerised) of goods, their location and quantity; re-ordering
if stock levels fall too low
Goods Out:
• Assist with issuances of equipment and items from the warehouse (picking goods that
have been ordered; keeping records of goods which have been picked; preparing issue
vouchers; moving and stacking goods ready for delivery)
Other Responsibilities:
• Maintain records of all warehouse activities and procedures.
• Compliance with security procedures and health & safety
• Assemble various office furniture / equipment (with minimal assistance)
• Clean, secure and arrange shelves (maintaining orderliness and cleanliness)
• Quality control of goods in and / or goods out
• Assist with the distribution of materials and supplies, if necessary
• Assist in conducting weekly/monthly inventory
• Have the knowledge and skills to transport office furniture, chairs, drawers etc.
Education:
• High school diploma or equivalent required.
• A valid driver’s license is required.
Work Experience:
• At least 1-year previous experience and working knowledge of a warehouse
environment is required.
• Ability/knowledge to operate a forklift is desirable.
Other skills and abilities:
• Good communication, organizational, time management and mathematical mental
arithmetic ability.
• Data entry and computer skills.
• Dependable and reliable.
• Spatial awareness and judgement.
• Attention to details.
• Ability to regularly lift and / or move objects 10-50 lbs, occasionally lift and / or
move objects that weigh more than 100 lbs.
Competencies:
Professionalism – Shows pride in work and in achievements; demonstrates professional
competence and mastery of subject matter; is conscientious and efficient in meeting
commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Communication – Speaks and writes clearly and effectively; listens to others, correctly
interprets messages from others and responds appropriately; asks questions to clarify and
exhibits interest in having two-way communication; tailors’ language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Teamwork – Works collaboratively with colleagues to achieve organizational goals. Solicits
input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Languages:
Fluency in oral and written English is required.
Application Procedure:
Please note that failure to comply with the below will render your application invalid for
this process.
1. All applicants must apply using a Personal History Profile (PHP) generated from
INSPIRA (visit https://inspira.un.org ) as soon as possible after the Terms of Reference
have been posted and well before the deadline stated therein.
2. All applications must be accompanied by the following which MUST be provided at
the time of submission:
o Signed Personal History Profile (PHP) as generated from INSPIRA (visit https://inspira.un.org to generate an account and the PHP) submitted as a PDF or JPEG attachment to the document.
o Copies of the required education qualifications.
o Latest performance evaluation report (for internal UN Candidates)
o Copies of other relevant certificates.
3. Please note that only applications submitted to the email address: rsce2-recruitment@un.org will be considered. No hand-delivered applications will be
accepted.
4. Please enter the reference of the job opening reference (RSCE/ICWA/03/2021) in the subject line of your e-mail.
5. Each applicant must bear in mind that submission of incomplete or inaccurate applications will render that applicant ineligible for consideration.
6. Initial screening and evaluation of applications will be conducted on the basis of the
information submitted. Applications cannot be amended following submission.
Additional Information:
• Evaluation of qualified candidates will include an assessment exercise which may be
followed by a competency-based interview.
• This position is open to nationals of Uganda and/ or legal residents of Uganda.
• Please note that only shortlisted candidates will be contacted further.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
