CARE International is a global leader within a worldwide movement dedicated to ending poverty. CARE works around the globe to save lives, defeat poverty, and achieve social justice. We put women and girls in the centre of our work because we know that we cannot overcome poverty until all people have equal rights and opportunities. CARE has been working in Uganda since 1969 and we work across all the regions of Uganda. The goal of our 2021-2025 business plan is to reach 10 million people, through our lifesaving and gender transformative humanitarian, development, and nexus programs. We are committed to working with government, private sector, and local civil society, especially women-led and women’s rights organisations. Our annual portfolio is $15 million, funded through a diverse range of donors.
The Initiative Manager (IM) is directly responsible for managing the UNFPA- Women Adolescent and Youth (WAY) Project Empowering Young girls and women to decide over their own bodies and Ensure Universal access to comprehensive adolescent and youth-friendly SRHR information and services (EYE Universal SRHR) funded projects which have both a long-term development and emergency/humanitarian nexus in Northern Uganda, West Nile and Eastern Uganda (Mayuge and Kamuli). The IM’s primary responsibility is to provide technical guidance and support to project staff, the implementing partner (IP), and project beneficiaries. The IM is responsible for the day-to-day management of the project, human resource management, planning, and timely and quality implementation of activities in line with the approved proposal and work plans. S/he is responsible for the accurate and timely financial management of the grant in line with the approved budget. The IM provides oversight on implementation, and collaboration with consortium members and ensures that the project under his/her management is compliant with CARE Uganda and specific donor rules and regulations. The IM will manage assets assigned to the project; ensure timely and on-spot monitoring, evaluation, and reporting. This position reports to the Gender Justice Program Manager and collaborates with all CARE Uganda programs namely Emergency, Livelihoods, and Climate Justice. The IM will keep in contact and coordinate with key strategic partners at national and district levels; CARE Member Partners (CMPs) and line ministries and ensures timely information sharing and collaboration.
SPECIFIC RESPONSIBILITIES AND TASKS:
Responsibility 1: Overall Project Management and technical direction to the core components of the project (30% of time)
- Drawing from the objectives and agreed-upon activities in the project proposal, develop detailed yearly and quarterly implementation plans and related budgets;
- Closely monitor the detailed implementation Plan (DIP) to ensure timely implementation of activities within available resources and immediately report any problems or deviations;
- Technically manage the implementation of transformative activities to promote Sexual and Reproductive Health Rights for Out of School girls in all WAY and EYE Universal project sites.
- Responsible for monitoring the project budget, reviewing monthly expenditure reports, and ensuring budgets are used in accordance with CARE’s and the donors’ rules and regulations. This involves working closely with the Finance Team to prepare accurate and timely donor financial reports and ensure the allocation of expenses to the right budget lines, preparing quarterly projections of needed funds and pipeline projections.
- Responsible for preparing procurement plans for all goods and services for the WAY and EYE Universal SRHR project according to approved budgets and activity plans and in line with CARE and donor procurement rules and policies
- Build on the strategic positioning of CARE Uganda in the SRH sub-sector and the ASRHR thematic programming forums while emphasizing direct linkages with partners in government and non-governmental arenas.
- Coordination with key stakeholders that are focused on the core thematic aspects of the project namely ASRH, SRH, and gender equality.
- Ensure partner scope of work is well developed and that contracts that are in line with CARE’s sub-agreement policy are signed with partners, following a due diligence process and organizational capacity assessment.
- In collaboration with the Grants Coordinator, ensure ongoing capacity building, especially for the IP at both organizational and technical levels.
- Liaise with CARE projects and ensure synergies are as much as possible built particularly with the initiatives working in the same communities e.g. through purposeful targeting of similar participants to receive a comprehensive package of support and services.
Responsibility 2: Fundraising and Business Viability: Strategically contribute and where possible lead Resource mobilization opportunities (10%)
- Participate or lead country office assessments/ studies aimed at fact-finding in line with resource mobilization for CARE Uganda. This will involve both desk /literature reviews and field-based assessments.
- Contribute to/lead proposal development processes (both narrative and budget) while actively engaging all relevant stakeholders (CARE Uganda, CMPs, and any consortia members) in both writing, analysis, and review processes
- Where possible compile and share relevant data, literature, and any related study reports that are aimed at enriching proposal development
Responsibility 3: Program Quality and Learning (Monitoring, Evaluation, Accountability) and Reporting (30%)
- Ensure the project achieves results based on the availability of an effective monitoring and evaluation system with SMART indicators with the engagement of key stakeholders and partners and that the system does not only generate quantitative data but allows for the ongoing collection of participants’ views on the project’s relevance and success.
- Ensure that project indicators are sex and age disaggregated and address the gender transformation of core project deliverables.
- Ensure the project has a database to allow continuous tracking of project delivery on each component and tracking of beneficiaries without multiple counting across components.
- Ensure CARE and partner staff are trained on the developed monitoring and evaluation system.
- Coordinate and manage the design of the baseline, midterm review, and end-line/final evaluation.
- Facilitate and document regular project reviews with key partners and ensure these reviews inform project implementation and are used to improve project quality.
- Write and support direct reports to write briefs, human interest stories, and papers that can be used for advocacy or information purposes.
- Ensure learning products are developed in coordination with relevant colleagues.
Responsibility 4: Team Leadership while paying attention to inclusivity and gender diversity (10%)
- Direct supervision of staff assigned to the project, which includes the development of annual performance objectives and proactive management of staff performance.
- Handle day-to-day guidance and coaching, formal mid-term and annual performance reviews, and support to staff to achieve personal and professional development objectives.
- Ongoing identification of staffing needs, recommend changes in staffing structure as needed, and developing/adapting job descriptions as needed;
- Support direct reports in accountability and performance management including writing periodic reports on their tasks as well as consolidating reports for internal purposes and donor reports while ensuring that reports are a true reflection of implementation and show progress, challenges, and lessons learned;
- Promote Teamwork across the supervisees and ensure CARE’s non-negotiables of management are well taken care of as follows:
– Promote equity and gender transformation in all forms of work.
– Safeguarding project beneficiaries from sexual harassment, exploitation, and abuse, as well as ensuring CARE staff under supervision are aware, have been trained, and have signed the code of conduct to uphold the safeguarding policy and are also protected by the same policy.
– Do no harm and have conflict sensitivity through all forms of work.
– Prevent child labor in the managed intervention.
- Promote Gender Equity and Diversity & Safeguarding Practices at all times as follows:
– Practice a behavior that is consistent with CARE’s core values and promotion of gender equity and diversity goals.
– Play a leadership role in identifying and implementing initiatives that enhance CARE’s commitment to gender and diversity.
– Ensure that CARE Safeguarding policies and procedures are adhered to by all and the staff that s/he supervisors both directly or indirectly.
– Ensure that staff and related personnel under your jurisdiction are familiar with the following organizational policies and procedures and can identify when needed how these may have been breached: The CI Safeguarding Policy, Protection from Sexual Harassment, Exploitation and Abuse and Child Abuse, The anti-discrimination and harassment policy, The code of conduct and the organization’s Values.
Responsibility 5: Strategic Positioning of CARE Uganda to internal and external stakeholders (5%)
- Work with the program team to ensure sound gender transformative delivery, innovation, and learning that informs design, management, and quality implementation.
- Collaborate with specialists to develop and maintain positive working relations with a wide network of partners that include CARE Member Partners, Government, relevant ministries, donors, CSOs, peer INGOs, parliament, media, and the private sector to scale up CARE’s SRH and gender equality approaches.
- Contribute to CARE Uganda business plan and review processes.
- Maintain collaboration and coordination with relevant technical working groups at the health sector level as well as ensure learning and information gathering and dissemination.
- Engage in program-level planning, review, and learning meetings and contribute to synergy and learning across the different program domains of change.
- Being aware of what CARE is doing outside of personal specialization in order to communicate CARE’s strategies, programs, and accomplishments effectively.
- As requested by the Program Manager (or designate), deputize or represent CARE in:
– Stakeholder coordination meetings to harmonize activities with others.
– Other high-profile events (e.g. national events) and networking opportunities
– Taking opportunities to promote CARE in the communities where it operates, including displaying any promotional material as appropriate.
Responsibility 6: Any other duties (5%)
As appropriately assigned.
Relationships and Collaboration
This is a middle-level management position in CARE and it is therefore important that the position holder exercises both sensitivity and responsiveness to the needs of the program, staff, and partners, as well as the mission, program directions, policies, procedure, and core values of CARE International. S/he will have close and joint planning, coordination, and collaboration with Gender Justice and other CARE Program staff (Emergency, Livelihoods, and Climate Justice), consortium members and implementing partners. In addition, collaboration will be required with government (Local government authorities, National line ministries) and non-governmental counterparts (INGOs) and Private Sector stakeholders. The SIM will directly supervise staff assigned to the project. S/he will coordinate relevant activities of the IP with other CARE projects when relevant.
The position is based in Kamuli CARE Offices with 50% of the time spent on travels to Mayuge and Kampala CUHQ) for effective field presence and coordination with various stakeholders. At the field level, the IM will liaise with consortium members (i.e. UNFPA and Marie Stopes), partners, local government, district health officers, the Office of the Prime Minister, and stakeholders within the area of operation. It is essential that the IM maintains a close effective presence at the field level to ensure proper management, supervision, guidance, and leadership in activities.
Minimum Qualification and experience:
The IM will have a suitable combination of experience and relevant training in the following technical and programmatic requirements:
Bachelor’s degree in any of the following fields: Public Health, Medicine, Nursing, Mid- Wifery, Women and Gender Studies, Social Sciences, Social Work, Development Studies or a related field
- A Master Degree and/or a Post Graduate Diploma in the relevant field is a MUST.
- Expert level knowledge and at least five years practical experience in behavioral change communication, SRH, and/or GBV programming in rural Uganda, preferably with refugee and/or displaced populations.
- Advanced knowledge and at least 7 years of proven practical project management experience -managing large geographically dispersed project sites, with consortium member organizations and implementing partners.
- Strong working knowledge of Monitoring and Evaluation, excellent report writing, participatory planning, budget management and human Resource Management.
- Proven experience managing diverse teams and individuals’ performance for success,
- Excellent verbal and written communication skills in English.
- Computer literate (email, word processing, spreadsheets, PowerPoint)
- Personally committed to gender equality and women and girls’ empowerment with the ability to lead organizational change processes that aim at making organizations more gender aware, gender committed, and gender competent.
- A team player with the ability to work independently, effectively, and proactively with minimum supervision.
- Excellence: Sets high standards of performance for self and/or others; successfully completes assignments; ensures interactions and transactions are ethical and convey integrity.
- Integrity: Maintains social, ethical, and organizational norms; firmly adheres to codes of conduct and ethical principles inherent to CARE.
- Communicating with Impact: Diplomatically, logically and clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the recipient/audience and helps them understand and retain their message.
- Facilitating Change: Supports and manages the change process at CARE Uganda by developing a culture affirmative of change; encouraging others to seek and act upon opportunities for different and innovative approaches to addressing problems and opportunities; critically analyzing evolving and fluid situations; facilitating the implementation and acceptance of change within the workplace; actively engaging with resistance to change.
- Strengthening Partnership: Identifying and utilizing opportunities within and outside of CARE Uganda to develop effective strategic relationships between one’s area and other areas/departments/units or external organizations to achieve CARE’s objectives.
- Management Excellence: Makes the connection between values and performance. Influences the performance of others, and ultimately, the performance of the organization. Sets direction, coaches & develops, promotes staff wellness & safety, practices & promotes compliance, models gender equity & diversity and communicates effectively.
- Developing Teams: Using appropriate methods and a flexible interpersonal style to help build a cohesive team; facilitates the completion of team goals.
- Diversity – Promoting, valuing, respecting and fully benefiting from each individual’s unique qualities, background, race, culture, age, gender, disability, values, lifestyle, perspectives or interests; creating and maintaining a work environment that promotes diversity.
- Adaptability– Expected to well adjust with the country, the cooperating environment and the Project team to function effectively and efficiently.
- Coaching – Ability to demonstrate to enhance skills and capacity of staff working in the field and office for them to continue to serve CARE in future program activities.