Job offer for a driver/ administrative assistant at The Embassy of France in Uganda

JOB OFFER FOR A DRIVER-ADMINISTRATIVE ASSISTANT

REPORTING DATE: 1st JULY 2023
APPLICATION DEADLINE : 31st MAY 2023

Remuneration: level 4 of the salary framework
PDT : 3003000693

PROFILE REQUIRED

  • Be a holder of a Ugandan driving licence;
  • Have driving experience in a similar professional environment ;
  • Be physically fit;
  • Have a very good written and spoken English ;
  • Be able to carry out various administrative duties.

MAIN TASKS

  1. Providing individual or collective transport for people, equipment, materials or foodstuffs ;
  2. Receiving visitors, VIPs and delegations ;
  3. Monitoring the maintenance of service vehicles (routine maintenance, washing, technical inspections, various repairs) ;
  4. Handling the Embassy’s various contacts (Ugandan authorities, suppliers, service providers, etc.), both locally and remotely (telephone, e-mail): forwarding and collecting mail, requesting quotations, paying invoices, making various purchases, monitoring services ;
  5. Performing any other administrative and support tasks assigned by the Head of Finance and Administration ;
  6. Support functions: participation in events organised by the Embassy.

SPECIAL CONDITIONS OF EXERCISE

  • Flexible hours, including evenings and weekends (occasional on-call).
  • Missions outside the Kampala constituency are possible.
SKILLS KNOWLEDGE PERSONAL ATTRIBUTES
• Follow road safety rules
• Adapt to diverse travel and mission situations
• Be able to take initiatives
• Basic knowledge of mechanics
• Extensive knowledge of the geography of Kampala and Uganda’s major urban centres
• Good verbal and written expression in English
• Knowledge of office automation tools (Outlook, Word, Excel)
• Good understanding of Ugandan regulations
• Good knowledge of French (working language in the embassy)
• First Aid Concepts
• Excellent presentation
• Mastery and composure
• Availability
• Courtesy
• Discretion
• Punctuality
• Ability to work as a team and be accountable
• Have a sense of human contact
• Versatility, adaptability to a wide range of stakeholders and situations

Applications must be sent by email to: Christine FERLAY, Head of Finance and Administration, at christine.ferlay@diplomatie.gouv.fr

APPLICATION DEADLINE IS 31st MAY 2023

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