Job Description

Reports to: Head Flight Operations

Department: Flight Operations

Key Responsibilities:

  1. Monitor the progress of planned activities/ projects in the office of the Head Flight Operations.
  2. Collect specific data as required.
  3. Drafting external responses from the department.
  4. Assisting in the drafting of monthly, quarterly, and annual reports for the department.
  5. Take minutes of departmental meetings and follow up on action points.
  6. Study reports and selected documents sent to the department and make briefs accordingly.
  7. Manage all the travel logistics of the departments including accommodation, tickets,perdiems, and transfers in liaison with the Administration office.
  8. Work with the chief pilot and head of training to organize training sessions and slots within and abroad.
  9. Review and route correspondence, draft letters and documents, collect and analyze information, and initiate telecommunications.
  10. Maintain executive appointments and diary schedules by planning and scheduling meetings, events, and teleconferences.
  11. Secure information by completing database backups.
  12. Maintain filing and retrieval systems for all departmental records, recording meeting minutes and discussions.
  13. Ensure the availability of functional office equipment and supplies.
  14. Contribute to team effort by accomplishing work-related functions as may be required from time to time.

Qualifications, Skills, and Competencies:

  • A Bachelor’s degree in Business Administration or a related field.
  • At least 3 years experience as a high-level Personal Assistant in a reputable sizable organization.
  • Prior experience in aviation is desirable
  • Should have extensive knowledge in the use of relevant office computer software applications.
  • Highly developed organizational skills.
  • Excellent communicator with a proactive and courteous friendly attitude.
  • Multi-tasking ability and flexibility to work in this dynamic and ever-evolving environment and work well under pressure to meet tight deadlines.
  • Maturity to handle a range of situations.
  • Outstanding written communication skills and attention to detail.
  • High level of integrity and professionalism.