| S/N |
Key Result Areas |
Principal Accountabilities |
| 01 |
Strategic planning and Management |
- With Assistance from the Director Health and Social Services lead the establish of the project team and as a Manager, provide the necessary guidance and support to team members; Ensuring compliance to URCS, donor and Government of Uganda policies, procedures and guidelines
- Lead in the design and roll out of surveillance guidelines, protocols, surveys and monitoring surveillance systems for detection, verification and local response to public health incidents across branches ensuring efficient data collection, correlation, analysis, interpretation, timely reporting and dissemination of information/alerts to all stakeholders;
- Lead the development of all Epidemic and Pandemic program/ project budgets;
- Work with branches and volunteers to institute mechanism for disease outbreak surveillance guided by accurate data collection in collaboration with the districts, civil society, the media and health facilities;
- Supervise and facilitate/co-facilitate the realization of risk mapping trainings at community levels for the subsequent development of risk management plans;
- Coordinate the establishment of: functional health emergency response teams in branches; early warning systems for epidemic and pandemic; early detection and response to potential health risks including Zoonotic diseases;
- Develop appropriate contingency plans for building the capacity of communities to conduct surveillance, alert and respond to health emergencies in accordance with URCS response protocols;
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| 02 |
Coordination, advocacy and representation |
- Organizing and participating in coordination meetings with relevant stakeholder, nationally and locally
- Coordinating and participating in advocacy events at national and local level in close collaboration with local partners
- URCS representation where required.
- Advocate for URCS’ Epidemic and Pandemic Projects with donors and humanitarian stakeholders, in cluster meetings, workshops, conferences and in other relevant fora.
- Participate in relevant meetings with Red Cross Movement partners, Governments, donors, NGOs and UN Agencies co-financing and implementing initiatives for disaster risk management
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| 03 |
Performance Management and Program Quality. |
- Support project officers to ensure smooth implementation of Epidemic and Pandemic project activities within schedule and budgets, including keeping track of appointments, work plans, and tasks that need to be accomplished, keeping Epidemic and Pandemic projects details into perspective and being ready to get down to a microscopic level if needed, checking final output of the project against expected results for differences in requirements or any other inconsistencies as well as follow up on implementation of all planned actions in target districts as well as those implemented at National levels.
- Develop and coordinate relationships that will identify opportunities to improve communication efforts and emergency response actions outside the National Society and vulnerable communities.
- Conducting capacity development and offering support to project staff, volunteers and community first responders in all relevant themes of the Epidemic and Pandemic projects;
- Organizing and facilitating workshops to ensure that lessons learnt and good practices from Epidemic and Pandemic projects in the region are compiled and utilized to improve future planning, programming and implementation.
- Keeping project management team and stakeholders informed about the progress at every project milestone
- Exploring alternative solutions to problems and looking for ways to prevent them in future
- Support branches and Project Officers to develop, maintain and improve work coordination with local key stakeholder partners (District Authorities, community, NGO, international humanitarian agencies), to ensure successful implementation of the project activities
- Develop progress reports periodically to line manager, in order to ensure the provision of accurate and updated information
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| 04 |
Resource Mobilization and partnerships |
- Actively support the directorate initiatives of resource mobilization through proposals development and any other form and drive programs development for Epidemic and Pandemic projects in existing and new contexts in line with the URCS Strategy;
- Develop fundable project proposals for operational growth of the URCS Epidemic and Pandemic programs/projects portfolio
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| 05 |
People management. |
- Support the Director in operationalizing the Epidemic and Pandemic Unit of the National Society
- Establishes priorities and sets management performance goals for staff.
- Recommends and coordinates training programs for the project staff.
- Actively engages in management performance duties and ensures the provision of management, guidance, development, training, constructive feedback, performance evaluation and appraisal, and provision of administrative support and other management functions to staff in the areas of his/her responsibility.
- Ensures good order and discipline of staff under his/her overall supervision
- Develops initiatives to promote the welfare and well-being of the Directorate staff
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| 06 |
Volunteer Management |
- Identify exemplary performance and recommend such to Management through the Volunteer Management Officer for reward.
- Set the number of days’/hours volunteers are supposed to volunteer per week /month.
- Support OD in volunteer selection, recruitment, engagement, motivation and retention.
- Set the project time frame and at what stage volunteers will be needed.
- Support programme requests to Director Health & Social Services for extension of volunteer’s engagement in case there are still pending works after the end line of the project.
- Support volunteers to work in a safe, healthy and conducive environment.
- Support the development of volunteer’s trainings/capacity building agenda
- Organize quarterly project volunteer team building sessions.
- Support Branches to conduct individual volunteer performance assessment
- Set up a selection criterion for the volunteers
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| 07 |
Budgetary controls and Asset Management |
- Prepare, manage and monitor all Epidemic and Pandemic Project budgets by developing monthly budget monitoring framework, including monthly Budget Variance Analysis (BVA) as well as following up to ensure that required service outputs are delivered within approved budget allocations and provide value for money
- Ensure Safe custody of and efficient use of the National Society’s resources & assets assigned to project staff
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| 08 |
Performance Monitoring, Evaluation & Reporting (PMER): |
- Securing efficient monitoring of quality implementation, including timely preparation and submission of project reports as well as making sure, that the allocated budget is used according to the agreements with donor and partners
- Ensuring an efficient, timely and well executed response to any kind of disasters within the target area
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| 09 |
Integration of Prevention of Sexual Exploitation and Abuse Policy: |
- Ensure all the staff you supervise and representatives understand and comply with all aspects of Prevention of Sexual Exploitation and Abuse Policy.
- Create an organisational culture and fostering a working environment which is free from and prevents sexual exploitation and abuse and supports the implementation of this Policy.
- Apply and maintain mechanisms and managerial systems to support the implementation of this Policy including effective supervision, awareness raising, prevention, reporting, and responding.
- Role model the standards of conduct and behaviour required by this Policy and by making every reasonable effort to create and maintain an environment that assists in preventing SEA.
- Take immediate and appropriate action of reporting upon receipt of any report or complaint about SEA allegations, concerns or suspicions or retaliation related to SEA, as stated in the present policy under.
- Integrate the issue of prevention of sexual exploitation and abuse systematically into information campaigns, training and meetings with affected people with particular attention given to vulnerable groups.
- Report SEA incidents as per reporting mechanisms established in 8.4 of the PSEA Policy
- Promote engagement with local groups such as gender groups, women’s associations and those representing marginalised people such as disabled peoples’ organisations, with aim of awareness raising on zero tolerance for SEA and, where appropriate, working jointly to set gender-sensitive community-based complaint mechanisms that put the rights, capacities and needs of survivors at the center.
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| 10 |
Any other duties
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- Carries out any other lawful assignment allocated by the immediate Supervisor: The jobholder is cooperative and readily responds to any ad hoc tasks assigned to him.
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