LWF World Service is the humanitarian and development arm of the Lutheran World Federation. We are a widely recognized, international, faith-based organization working in over 20 countries. We seek to bring people of all backgrounds together in the common quest for justice, peace, and reconciliation in an increasingly complex and fragmented world.

A commitment to the human rights of every individual, regardless of their status, guides our work, actions, and operations. We are particularly known for our timely, compassionate, and professional humanitarian work, and for our field presence in hard-to-reach areas. Our work is people-centered and community- based. Above all, we work with the most vulnerable, and in order to claim and uphold their rights, we engage proactively with local government and community structures.

LWF Uganda works closely with United Nations agencies (UNHCR, UNICEF, IOM, UNFPA, WFP), PRM, EU/ECHO, BfTW, etc. LWF Related and faith-based agencies and their back donors.

For additional information, please see www.lutheranworld.org/WorldService.

The LWF Uganda Program is looking for qualified and experienced persons to fill the following position;

Job Title:   M&E Assistant

No. of Positions:            Two (2)

Place of Assignment:    Adjumani

Reports to:                      M&E Officer

Starting date: ASAP

Duration of Contract: 1 year contract (with possibility for extension)

The closing date for applications: 11 June 2021


Job summary: Under the guidance of the M&E Officer, the M&E Assistant is responsible for gathering data and ensuring accurate entry, maintaining data, and following up and reporting progress of project activities.

Main Duties & Responsibilities:

Project Implementation:

Provide guidance and support to Project Assistants in the development and implementation of monitoring tools, which will include, but not be limited to, data collection, analysis and reporting on project indicators.

Participate in the training of project assistants in monitoring of activities based on indicators and targets set out in the project documents.

In line with selection criteria developed by project officers, carry out verifications to ensure the right beneficiaries are supported and to highlight any inconsistencies in the identification process.

Project Planning;

Participate in periodic sub program planning meetings to review program progress and share best M&E practices.

Support in ensuring that all projects have realistic work plans, and are submitted on time

Staff Management:

Assist in defining the required team composition and structure for the operational programme in accordance with LWF standard structure;

Support in the recruitment process of the casual laborers and data clerks; staff requisition, long and short listing, development of interview questions, recommendations for the best suited candidates and on-boarding orientation and induction.

Lead and supervise casual laborers and data clerks, encouraging effective team work and inclusiveness through regular meetings and clear reporting mechanisms.

Agree on clear performance objectives for reports in appraisal, and ensuring there are appropriately set objectives, and that appraisals are undertaken in a timely manner;

Train and supervise research assistants for specific data collection and entry activities including checking questionnaires and data entered for reliability, completeness and consistency.

Financial management / Budget Monitoring & Control:

Support the M&E officer in developing a realistic budget for the M&E department.

Project Monitoring, Evaluation and Reporting:

Participate in strengthening the existing M&E system for the projects in the Sub Program.

Support in preparing bi-weekly, monthly, quarterly, semi-annual and annual programmatic performance reports.

Support the entering and monitoring of projects through the Newdea PMER online systems.

Collect and systemize information on progress of each activity of a project being implemented, and input the information into database platform.

Ensuring accuracy of entered data and comparing it with the existing filing system to make sure all records are consistent and aligned.

Provide support in establishing and updating an M&E tracking database

Provide assistance in monitoring and evaluation, data collection, interviews, surveys, data clarity and data delivery to the M&E Officers.

Assist in analysing and compiling data to measure the progress and impact of projects’ activities

Prepare and submit success stories of projects’ activities

Work closely and on a daily basis with the M&E Officer on all data collection, data entry and data analysis

Provide support in routine monitoring and evaluation, data collection, interviews, data clarity and consistency.

Provide day to day verification of data quality and ensure all data is input into database platform and analysed with integrity.

Submit monthly monitoring and evaluation activity reports to the monitoring and evaluation officer.


Undertake other related duties as may reasonably be assigned by the Supervisor

Ensures strict adherence to the humanitarian principles at all times including respect for confidentiality and a child centered approach, and act in the best interests of the persons of concern.

Commitments to and understanding of LWF aims, values and principles including rights-based approach.

The M&E Assistant must ensure that organization assets are maintained and taken good care.

Willing to work with vulnerable persons.

Required qualifications, skills and experience:

University degree preferably in Statistics, Economics, social sciences, Demography and other related disciplines.

Training in M&E, bio-statistical analysis, data management, or relevant fields is an added advantage

Excellent analytical, team work and interpersonal and documentation skills

At least two (2) years of prior experience with performance monitoring and evaluations for international development or humanitarian programs; drafting M&E systems; developing M&E tools and procedures with proven improvement at the level of organization; as well as data collection and analysis

Working knowledge of word processing spreadsheets, data entry and analysis packages and databases (Microsoft packages, SPSS etc.)

LWF/WS is an equal opportunity employer, irrespective of gender, race or religious affiliation. LWF/WS is a signatory to the Code of Conduct for humanitarian agencies. Our recruitment and selection procedures reflect the organization’s commitment to the prevention of abuse and exploitation of beneficiaries.