Type of Contract – Full-time Employee

Job Title – Personal Assistant (PA) to Executive Director

Level – Assistant

Reports to – Executive Director

Duration – One-year renewable contract with 3 months’ probation

Location – ROM Head Office Mbuya

Job summary

The role supports the overall ED Section activities

Responsibilities and Duties

  1. Support the preparation for the section meetings and minute taking
  2. Support the Section with various administrative tasks.
  3. Arrange meetings with government officials, CSOs and other stakeholders for the ED.
  4. Keep an updated contact list and be the specialist in organising the Section’s contacts and network.
  5. Support the communication function in press and information activities, including managing the social media and website.
  6. Support the in the planning and organising of public & staff events, AGM, Retreats etc.
  7. Process payment requests in the section in liaison with Administration.
  8. Ensure proper filing & documentation, both electronically and in hard copy.
  9. Have a good overview of the tasks performed in the Section in order to support in planning and organising work.
  10. Support and observe the safeguarding culture in the organization regularly documenting and reporting identified and potential safeguarding issues to the HR.
  11. Ensure health, safety, and security in your area of operation, as you promote the vision, mission and the values of Reach Out Mbuya.
  12. Any other duties assigned by the immediate supervisor.

Qualifications, Skills and Experience

  1. Bachelor’s Degree or Equivalent
  2. Minimum 2 years of relevant experience, preferably serving an executive role.
  3. Very good knowledge of PC usage and applications related to MS Office, MS Excel, MS Power Point, Internet etc.
  4. Proven ability to work in a multicultural team
  5. Strong sense of initiative
  6. Attention to detail and ability to execute duties with accuracy
  7. Flexibility
  8. Good organisational skills
  9. Proven ability to work under time pressure, good stress management
  10. Ability to communicate clearly and with confidence, both orally and in written form
  11. Networking skills to support the Section in developing contacts
  12. Reliability and responsibility

Application procedure.

Send a cover letter and CV/resume with 3 professional referees in PDF format as one document. Both Cover letter and CV must not exceed 4 pages. Please send your application to the Human Resource Manager ROM through the Email: hr@reachoutmbuya.org not later than Sunday, 22 May 2022 at 5:00 PM (EAT). No need of attaching other documents at this level.

Please note:

  1. ROM is an equal opportunity employer and does not charge a recruitment fee at any stage of the recruitment process.
  2. Any form of lobbying or canvassing will lead to automatic disqualification.
  3. Only shortlisted candidates will be contacted for interviews.
  4. Applications beyond the deadline will not be considered.