Plant Secretary

To support management in their effort to reach targets and deliver on their strategic goals by providing effective secretarial and administrative support.

Duties and Responsibilities: 

• Comply with safe, health and environmental procedures and legislation
• Maintain safety and good housekeeping standards
• Identification of unsafe practices through SIO’s
• Adherence to PPE policies
• Receive and issue PPEs
• Office management, i.e. ensuring all equipment are in good working order & the required stationery & refreshments are available
• Processing payment /GRN of various invoices
• Accountabilities for various expenses made
• Effective Diary co-ordination
• Act as a reference point in the presence or absence of the PM
• Dispatching documents within and out of Uganda by courier – DHL and tracking to ensure receipt
• Effective and timely handling of office visitors
• Maintain professional care between stakeholders and the Company
• Preparing minutes and typing other documents as requested
• Maintain a neat filing system
• Attending to all calls and taking necessary action, i.e. diverting to the departments
• Relay messages, faxes and any other communication
• Scheduling meetings / appointments
• Contribute to self and team development
• Compile monthly reports: collect and compile departmental reports from the HODs every month
• Ensure updated VPO boards
• Drive VPO pillars (esp. Safety & Management and people pillar)
• Obtain flight options, make flight reservations and deliver tickets
• Preparation of letters of invitation and visa applications where necessary
• Handling accommodation requests for employees travelling and visitors into Uganda
• Organize a wide range of meetings, lunches both at internal and external venues which may involve influential contacts both locally and oversees
• Organize car rental/ hire requests and processing the required purchase orders
• Assist to draft the Supply / PM departmental budget
• Keep departmental expenses within set budgets
• Highlight LE & possible overspends in monthly expenditure to budget
• Ensure right postings (correct amounts on correct accounts)
• Make adjustments where necessary to the PM’s account in consultation with him
• Process and ensure payments to all suppliers in time
• Other duties as maybe assigned from time to time

• A good University degree in Administration or any related field from an accredited institution
• Good leadership potential
• Influencing ability
• Demonstrate a high level of trust, discretion, and confidentiality
• Ability to communicate well both verbally and written
• Efficient, Self-motivated, organized and IT Literate (excellent in MS office applications)
• Good knowledge of systems like Flowcentric, Syspro & Qdocs is an added advantage

AB InBev is an equal opportunity employer and all appointments will be made in-line with AB InBev employment equity plan and talent requirements. We are a company that promotes gender equality.

1. Internal applicants require Line manager approval
2. Kindly attach CV in PDF format
3. Please note that only short-listed applicants will be contacted

The advert has minimum requirements listed. Management reserves the right to use additional/ relevant information as criteria for short-listing. Interested candidates who meet the above specifications may apply no later than (31 August 2021). 

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