THE IDLO UGANDA COUNTRY OFFICE

The IDLO Uganda Country Office (UCO) is currently implementing the Community Justice Program (CJP), and two other projects, the Pandemic Preparedness and Response Project (PPRP), and the Food Security Project. The CJP with the financial support of the Swedish International Development Cooperation Agency (Sida) seeks to enhance the accessibility, quality and sustainability of justice services delivered for rural, vulnerable and marginalized communities in Uganda, while the PPRP seeks to strengthen national legal and policy frameworks to address public health emergencies, and the Food Security Project is implemented jointly with the Food and Agricultural Organization of the United Nations (FAO) and it seeks to strengthen the legal environment for Food Security and Nutrition of vulnerable groups as part of the COVID-19 response and recovery.

THE POSITION

Under the direct supervision of the Finance and Administration Manager, the Procurement Associate ensures process integrity and provides administrative assistance to the Operations team to support program delivery.

Summary of Functions:

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  • Provide procurement support and ensure process integrity.
  • Support the procurement processes, update procurement plans, and undertake small procurement projects under the supervision of the Finance and Administration Manager.
  • Assist with market research for the goods and services to be procured and produce market research reports and cost estimations for the goods and services to be procured.
  • Prepare Purchase Orders (POs) and contracts for contracting of services and vendors, and maintenance of a filing system.
  • Monitor POs and contracts, including taking follow up actions and monitoring deadlines for timely delivery of goods and services.
  • Maintain relevant internal databases and files, keep track of any contractual agreements, and inform respective contract management officials and obligations.
  • Develop and update the rosters of suppliers, implementation of supplier selection and evaluation.
  • Collect vendor forms from the vendors, control vendor forms in terms of completeness.
  • Ensure management of stock of office supplies, including sourcing of vendors, purchasing of supplies as required, controlling receipt, storage, and issuance of supplies, and periodically update stock cards.
  • Support the Finance and Administration Manager and the programs team in procurement-related induction and technical support of sub-grantee partners.
  • Assist the IDLO Global Procurement Lead at HQ, the Country Representative-Uganda and the supervisor in staff induction and training on IDLO procurement guidelines and processes.

IDEAL CANDIDATE PROFILE

Education and Experience

  • Bachelor’s degree in Economics, Management, Finance/Accounting, Business Administration, or equivalent disciplines. Post-graduate qualifications in procurement will be a significant advantage
  • Minimum 3 years of relevant experience in procurement preferably for international organizations or large national organizations. Procurement-related experience with international organizations or large national organizations in Uganda will be a significant advantage.
  • Experience working in an international context is highly desired.

Languages

  • Excellent written and communication skills in English are required. Fluency in any of the widely spoken local languages in Uganda shall be a significant advantage.

Knowledge, Skills and Abilities

  • Demonstrable familiarity with global procurement best practices as well as Uganda’s procurement legal framework.
  • Familiarity with standard program and data management tools.
  • Good knowledge of Microsoft Word, Excel, and PowerPoint. Proficient use of other ICT and internet software.
  • Excellent written and verbal communication skills. Demonstrable Training skills shall be a significant advantage.
  • Works well with others and actively participates. Shares information, contributes, encourages, and motivates others to become involved in team activities. Provides constructive feedback and willingly helps others. Contributes to a fair environment that fosters collaboration and cooperation. Works effectively across and within IDLO organizational boundaries.
  • Proven ability to see through tasks set and deliver results. The ability to work under pressure with tight deadlines, flexibility and an entrepreneurial spirit.
  • Keen sense of ethics, integrity, and commitment to IDLO’s mandate. Self-motivated and dynamic with a willingness and ability to use initiative to assist the organization to achieve its objectives.

TERMS AND CONDITIONS

For this locally recruited position, IDLO shall offer the selected candidate an Affiliate contract of 5 months.

In addition, IDLO shall offer a monthly basic salary of UGX 6,708,538   medical insurance and leave entitlements including in accordance with IDLO Employee Regulations and Rules.

This local position is open to candidates who are nationals of the duty station, or with permanent resident status or other legal authorization permitting them to work in the duty station. An employee subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international employees.

Applications will be screened on regular basis; a qualified applicant might be recruited before the deadline. In the interest of making the most effective use of resources, only short-listed candidates will be contacted during the selection process.

IDLO is an Equal Opportunity Employer and values diversity in all areas of its operations. We welcome applications of qualified and diverse candidates.

IDLO is committed to achieving a 50/50 gender balance at all levels within its workforce. Female candidates are strongly encouraged to apply for IDLO vacancies.

IDLO does not tolerate sexual exploitation or abuse, any kind of harassment, including harassment of a sexual nature; or discrimination. As such, IDLO will conduct careful reference and background checks of all selected candidates as part of its selection process.

DISCLAIMER AND CLOSING DATE 

The above statements are intended to describe the general nature and level of the work being performed by the employee assigned to this work. This is not an exhaustive list of all duties and responsibilities.

The Director-General of IDLO reserves the right to amend and change responsibilities or even to cancel the recruitment to meet business and organizational needs as necessary.

Application deadline: September 15, 2021 (23:59hrs, Rome Time).  

How to apply

Apply online at https://www.impactpool.org/jobs/725076

Please note: You need an Impactpool account to apply for this job

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