Home Uganda Procurement Manager

Procurement Manager

Position : Procurement Manager (1)

Department : Procurement

Reports to : Deputy Director – Administration

Job Summary : To head and manage the Procurement and disposal function of Mengo Hospital and maintain effective and efficient functioning of all procurement and disposal activities while ensuring organisational objectives are being met and at the same time obtaining demonstratable value for money in accordance with set policies and procedures. To provide technical assistance and support to Management and staff on all procurement and disposal matters.

Duties and Responsibilities:

  • Develop, review, and maintain effective procurement policies, systems, and procedures
  • Formulate procurement strategies, plans and activities
  • Prepare annual procurement plan and activities
  • Review and harmonize the procurement policies with other Hospital policies and procedures
  • Coordinate Hospital departments, sections and units in the assessment and determination of their procurement requirements and preparation of procurement plans
  • Assist user departments in preparation of proper specifications and terms of reference
  • Carry out market research and identify sources of supply for procurement of items and services required and invite tenders or place orders as necessary
  • Participate in the evaluation of bids and/or guide the Tender Committee or Management in the selection of successful bidders and the contracting process
  • Process procurement requests efficiently and effectively with due regard to ensuring value for money
  • Develop or review bidding documents and ensure that draft contracts therein are well prepared
  • Follow up contracts and performance of the contracts in a timely manner
  • Carry out clearance of goods from outside the country
  • Assist or guide the user departments in assessing the suitability of the works, goods, and services to be procured or that have been procured and their conformity to contract terms and conditions
  • Carry out procurement in accordance with the established policies, procedures, and best practice
  • Develop and maintain procurement records and database on procurements planned, carried out, contracts, existing and potential sources for procurement requirements
  • Provide professional and technical support and guidance to Management on procurement issues and related matters
  • Prepare and submit periodic reports on procurement activities and performance to Management
  • Provide access of records to the Auditors as may be required, and provide responses to audit or any other queries in a timely manner
  • Carry out any other duties as provided for under the Hospital policies and procedures, and as may be directed by Management
  • Write update reports on procurement status according to planned procurements in line with departmental budgets
  • Prepare submissions and present them to the Hospital Tender Committee and Management as required
  • Manage and guide the staff of Procurement Department and any other staff involved in the procurement process in a professional and ethical manner
  • Prepare procurement negotiation plans and carry out negotiations as necessary
  • Attend Tender Committee meetings and provide technical guidance to the Committee on evaluation award and review of tenders
  • Perform any other duties incidental to the above, and to the procurement function, assigned by Management from time to time

Qualifications and Experience:

  • Degree in Procurement and Supply Chain Management, Commerce, Business Administration, Economics or any other related discipline
  • Chartered Institute of Procurement and Supply (CIPS) Certification is essential
  • A Masters’ degree in Business Administration, Economics, Finance or any related discipline will an added advantage
  • Minimum of 8 years direct work experience in a purchasing or procurement capacity, with a minimum of 3 years’ experience as Head of Procurement function in a fairly large reputable organisation preferably in a Hospital setting

Skills and abilities:

  • Strong knowledge of purchasing regulations, laws and procedures in the Ugandan environment
  • Understanding of Procurement Management procedures, logistics Skills, Strategic planning abilities
  • Proven track record of high professional integrity and ethical conduct
  • Strong negotiating and analytical skills
  • Strong leadership skills
  • Strong data analysis and superior organizational skills
  • Strong communication and interpersonal skills
  • Self-driven, flexible and able to work under pressure and respond effectively to unforeseen workplace challenges

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