Procurement Officer ( Hoima, Kikuube and Karamoja)

Conditions of Employment:

• Project: Child Protection Assistance for Congolese Refugees in Kyangwali Refugee Settlement and its Host Community/ Emergency Food Assistance in Karamoja
• Duty Station: AAR Japan Hoima Office/Kotido Office
• Duration: Mid/Late-February to 15th November with one (1) months probationary period
• Housing Allowance Available
• Other regulations & benefits: According to Work Regulation of AAR Uganda Office

Job Description:

The Procurement Officer is responsible to procurement of project-related items required for the project implementation in Kyangwali Refugee Settlement and its host community/ Kotido District in Karamoja through coordination with other staff in the office. S/he undertakes the responsibility in accordance with the AAR Japan’s Procurement Guidelines to conduct all the necessary procedures under the his/her supervisors. This position may occasionally require business trips to Kampala and other district/cities.

Scope of Works:

1. Estimate the cost of items required and liaise with potential suppliers in consultation with the supervisors.
2. Ensure the quality of items to be procured while negotiating for the best deal by establishing sound relationship with suppliers.
3. Review and analyze suppliers, items’ quality and the price to maximize the benefit of the project beneficiaries.
4. Coordinate thoroughly with the beneficiaries, partner organizations and authorities to deliver the procured items without any delay.
5. Work with/assist the supervisors for tendering and contracting a supplier.
6. Keep full records of purchased, stocked, outgoing, returned items under the project for the accountability purposes.
7. Perform any other duties requested by the supervisors.

Experience Required:

1. More than three (5) years of experience in the field of procurement or logistics in NGO/Commercial sector.
2. Experience in working with humanitarian/aid organizations with strong commitment in the past would be advantageous.
3. Experience in working at a refugee settlement or a refugee camp would be advantageous.

Qualification Required:

1. Bachelor’s Degree in the relevant field.
2. Residing in Uganda and able to station in Hoima/Kotido.
3. Language: Fluency in both written and spoken English. Knowledge of Kiswahili, Lunyoro, Karamojon, French and other locally spoken languages would be advantageous.
4. Excellent MS Office skills (MS Word, MS Excel etc.).
5. Strong motivation to commit oneself to be a part of a humanitarian/aid organization.
6. Strong coordination and negotiation/communication skills.
7. Self-driven with problem-solving skills and capability to work under minimum supervision.
8. Capability to complete assignments with tight deadlines under challenging circumstances.
9. Punctuality.