Procurement Officers jobs at IDI Makerere, Kampala

General Summary


The Procurement Officer shall provide procurement support in all IDI procurement functions including both local and international purchases, covering a range of requirements from medical drugs, laboratory equipment and supplies, office supplies; IT related requirements, renovations, and service agreements among others.


Key Responsibilities


Responsibilities and Duties:

The Procurement Officer will provide Procurement support services in all IDI procurement functions in accordance with IDI procurement procedures



  • Support in the preparation of specifications, terms of reference & statement of requirements in liaison with user departments.
  • Preparing and issuing Request for quotations or Request for Proposals
  • Initiate the evaluation of quotes and responses to bids and make appropriate recommendations to the procurement committee and users.
  • In liaise with stores staff, verify the delivered items for completeness of requested quantities and compliance with quality specifications.


  • Ensure safe custody and systematic filing of purchase orders, agreements and all relevant records.
  • Monitors contractor/vendor performance to ensure compliance with all terms and conditions.
  • Present evaluation reports to the Procurement Committee for consideration and award.
  • Take minutes of the procurement committee and secure approvals from respective approving authorities for the needs handled.
  • Prepare Purchase orders and agreements for the respective suppliers/providers using the available ERPs.
  • Work with the IDI managers and staff as part of an effective and collegial team to achieve IDI goals and objectives
  • In Liaison with the finance team, follow up vendor invoices to ensure timely payment.
  • Carry out any other assignments as may be allocated by the supervisor.



Person Specification


Essential Educational requirements:

  • A University degree in Procurement & Supply chain management, Business Administration or any related field from a recognized institution.
  • A professional qualification in the relevant field of Supply chain management for example CIPS.
  • A minimum of five years’ working experience in procurement and supply chain management in a busy reputable organization.
  • Should have good interpersonal skills
  • Strong written and verbal communication skills
  • Problem solving skills
  • Ability to work in a busy environment and under minimum supervision
  • Computer skills in MS office and Navision ERP shall be an added advantage

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