NMS/2021/19: PROCUREMENT RECORDS ASSISTANT

Job Title: Procurement Records Assistant

Reports to: Chief Procurement Officer

Job Grade: NMS Grade 10

Duty Station: Head Office

Responsible for: None

Job Purpose: To keep accurate Procurement related records and manage their movement and custody.

KEY RESULT AREAS/ACCOUNTABILITIES

i. Ensuring completeness of procurement files
ii. Identifying procurement files for archiving and drawing this to the immediate
supervisor.
iii. Ensuring safe custody of both active and archived procurement files and records to ensure quick retrieval.
iv. Maintaining a record of all procurement files kept by the department and availing them to authorized personnel when required.
v. To identify and report any risk(s) noted during the course of execution of duties by staff
vi. Any other duties that may be assigned by the Immediate supervisor.

QUALIFICATIONS AND EXPERIENCE

i. A minimum of a Diploma in Records/ Library and Information Science or
Records and Archives Management
ii. Two years of working experience in managing records
iii. Computer Literate

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