Programme Assistant, Gulu

This post is non-rotational.
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The Position:

The Programme Assistant delivers quality services in administration and finance to internal and external clients. Under the overall supervision of the Representative and direct supervision of the Programme Coordinator Gulu Decentralized Office, the Programme Assistant will provide administrative and secretarial support to the sub-Office in Gulu and well as other satellite UNFPA offices in the region as deemed necessary.

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled.  UNFPA’s new strategic plan (2018-2021), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Job Purpose:

You support the effective management of UNFPA programme activities in the areas of population and development, reproductive health and gender.

You will demonstrate a client-oriented, results-focused approach to providing administrative and secretarial support to the sub-Office in Gulu and other UNFPA staff based in other districts of the Northern Ugandan region.

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You would be responsible for:

• Provide administrative and secretarial support.
• Facilitate incoming missions from Kampala or elsewhere.
• Maintain filing system for UNFPA supported projects in accordance with established classification system.
• Draft correspondences on programme related issues in consultation with programme officers.
• Facilitate logistic support and security related issues.
• Maintain Petty Cash
• Initiate project needs assessment in consultation with programme officers
• Provide overall management of premises.
• Provide support to the sub-office and other satellite offices in the region by coordinating and monitoring relevant business processes and procedures and activities, paying attention to detail and adhering to deadlines.
• Effectively provide general research support from records, reports and prepares periodic and ad hoc reports on programme and project activities.
• Prepare and maintains records documents and control plans for the monitoring of project/programme implementation.
• Organize meetings; initiate and coordinates preparation of agenda and necessary documentation for meetings as well as workshops and conferences.
• Act as Secretary to internal meetings.
• Draft routine correspondences.
• Perform other support duties as required.

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Education: 

Completed Secondary Level Education required.

Knowledge and Experience:

• Five years of relevant experience in administrative and programme support
• Proficiency in current office software applications and corporate IT systems.

Languages:

Fluency in English; knowledge of other official UN languages, preferably French and/or Spanish, is desirable.

Values:

• Exemplifying integrity
• Demonstrating commitment to UNFPA and the UN system
• Embracing diversity in all its forms
• Embracing change

Core Competencies:

• Achieving Results
• Being Accountable
• Developing and Applying Professional Expertise/Business Acumen
• Thinking analytically and Strategically
• Working in Teams/Managing Ourselves and our Relationships
• Communicating for Impact

Functional Competencies:

• Providing logistical support
• Managing data
• Managing documents, correspondence and reports
• Managing information and work flow
• Planning, organising and multitasking
• Supporting financial data analysis

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UNFPA provides a work environment that reflects the values of gender equality, teamwork, Embracing diversity in all its forms, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply. UNFPA promotes equal opportunities for all including persons with disabilities.
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WARNING TO APPLICANTS: UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you have received a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web. Should you feel that you have received a fraudulent notice, letter or offer that makes use of the name or logo of UNFPA, you may submit a report through the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm

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How to apply

A full job description of the position can be accessed on https://erecruit.partneragencies.org and only online applications using this link will be accepted.

IMPORTANT

This post is open to Ugandan Nationals only. 

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