Position **: Project Manager (For Nationals only)**

Starting date **: February 2021**

Duty station **: Arua, West Nile Programme**

Reports to **: Programme Manager**

Date of posting **: 05th January 2021**

About ZOA

ZOA is an international NGO that inspired by Christian identity and biblical message of reconciliation and restoration of a broken world with its headquarters in the Netherlands. ZOA operate in fifteen countries on and on three continents. At ZOA we provide relief to people affected by conflict or natural disasters, contribute to a new perspective of hope in which people work together for a promising future in dignity and mutual trust. Together with the affected communities we work on the recovery of their livelihoods.

In Uganda, ZOA has offices in Kampala, West Nile (Arua), Acholi (Nwoya), and Karamoja (Amudat). ZOA Uganda works both in relief and recovery on the themes of food security & livelihoods, WASH, primary/accelerated/vocational education, and conflict management with a special focus on land security.

About the position **

· The Project Manager is responsible for the implementation of the HOPE (Harvest Opportunities for Pupils in Emergencies) Project, in line with the full project proposal, both financial and programmatic. S/he also oversees the project activities implemented by the co-implementing partner and ensures effectiveness and efficiency in the project implementation.

The project is funded by Education Cannot Wait (ECW) and will be implemented in Rhino Camp and Imvepi Refugee Settlements in Terego and Madi Okollo District.

Major Activities

Tasks responsibilities, results

Leadership and management

· Oversees the activities that will be conducted by the project staff and ensures accountability

· Oversees the activities that will be conducted by the co-implementing partner and makes efforts to ensure accountability;

· Builds capacity and ensures support of co-implementing partner in line with identified needs;

· Contributes to programme and knowledge development specifically related to quality and inclusive education, gender and protection.

· S/he is a member of Program Management Team (PMT) in West Nile Programme.

Project management

· Plans, organizes and manages the implementation of activities as described in the project proposal and in line with ZOA’s strategy and the country strategic annual plan;

· Develops and implements the procurement plan and Monitoring, Evaluation and Learning (MEAL) plans;

· Provides technical support and ensures effective support to implementation of the project engaging with the PGQ department;

· Reports on the project progress through a Project Implementation Plan (PIP) on a monthly basis; and writes donor reports in line with contractual obligations;

· Manages project budget and ensures expenses are incurred in line with the approved budget;

· Contributes to ZOA’s quarterly report against Country Strategic Annual Plan (CSAP);

· Builds and maintains strong relationships with the Office of the Prime Minister (OPM), and local authorities specifically the District Education Office (DEO), ECW implementing and coordinating partners, the Lead Education partner of UNHCR and other key actors;

· Monitors performance of the local partner NGO and provides subsequent advice and guidance, including capacity-building and supports;

· Participates in and sometimes leads development of education project proposals;

· Any other duty assigned by the Programme Manager or Country Director.


· Budget holder of project;

· Approval of expenditures and related cost allocations, on the basis of approved project and programme organizations budgets following ZOA Management Charter;

· Contribute to the recruitment of well-qualified project staff if and when necessary reviewing the job descriptions, participating in job interviews;

· Ensures that project staff are conversant with their job description, ZOA’s internal regulations, standards, policies and donor regulations and get acquainted with their colleagues in the West Nile Programme team;

· Supervises and carries out periodical evaluation of the performance of the staff assigned to this project against established performance objectives in a timely manner.

· Ensures adherence to ZOA’s PME system

· Ensures staff capacity-building and adherence to ZOA’s integrity framework

· Ensures capacity building on key project concepts and approaches with support from PGQ department and/or other ZOA and partner staff;

· Recommends strategic training opportunities for project staff;

· Serves as key field team focal point when further guidance is needed;

· Ensures effective leave management within the project team, in liaison with the Field Administrator;


Knowledge & Experience:

· Degree in Education, Development Studies, or other relevant field;

· At least 5 years successful project cycle management experience in a similar position implementing education projects ideally involving access to education, quality education, protection, gender, and disability inclusion;

· Education in Emergencies experience / experience implementing education projects in refugee settlements is an added advantage;

· Experience in WASH in school activities, including Menstrual Hygiene/Health Management is an added advantage;

· Having led a project in partnership with a local NGO is an added advantage

· Excellent spoken and written command of English; **

· Language skills in relevant local languages of refugees and West Nile host communities is an added advantage.**


· Outstanding communication, writing and facilitation skills;

· Innovative, creative and enthusiastic;

· Participative leadership;

· Provides regular feedback, acknowledges success and the need for improvement;

· Coaches, challenges and provides opportunities for growth.

· Self-motivator, able to work with limited supervision;

· Good computer skills: Ms Excel and Ms Word;

· Ability to work in an innovative environment where plans are developed fast and being open for change;

· Ability to drive a motorcycle with valid driving/riding license


· Flexibility and adaptability;

· Interpersonal and cross-cultural sensitivity;

· Able to work under pressures and to meet deadlines;

· Able to work in a sometimes fluid and insecure environment

· Aims to integrate and reflect Christian values in relief and rehabilitation work.

Special requirements

· Duty station is the ZOA office in Arua but regular (monitoring) visits to the field are required

How to apply

All suitably qualified and interested candidates with the required qualification, experience, knowledge, skills, and attitude should send their applications to ugandavacancies@zoa.ngo. Applications should only include the following: cover letter and an updated CV (with three professional referees) of which two must be 2 professional references, including your supervisor and the most recent/previous employer, and 1 character reference could be your pastor or priest.

Deadline: 19th January, 2021. Indicate only “Application Project Manager – Arua” on the subject line. Qualified female candidates and or individuals with disabilities are highly encouraged to apply.

Note: Only shortlisted candidates will be contacted.