Home Jobs in Uganda - August 2020 Fresh graduate jobs in Uganda 2020 Receptionist – World bank Group

Receptionist – World bank Group

Organization:World Bank

Sector:Administration/Office Support

Grade:GA

Term Duration:3 years 0 months

Recruitment Type:Local Recruitment

Location:Kampala,Uganda

Required Language(s):English

Preferred Language(s):English

Closing Date:8/17/2020 (MM/DD/YYYY) at 11:59pm UTC

Description

Do you want to build a career that is truly worthwhile? Working at the World Bank Group provides a unique opportunity for you to help our clients solve their greatest development challenges. The World Bank Group is one of the largest sources of funding and knowledge for developing countries; a unique global partnership of five institutions dedicated to ending extreme poverty, increasing shared prosperity and promoting sustainable development. With 189 member countries and more than 120 offices worldwide, we work with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges. For more information, visit www.worldbank.org

The World Bank, the leading multi-lateral institution in global economic development, is seeking to hire a seasoned and highly energized professional to work as Receptionist in the Uganda Country Office (AEMUG) based in Kampala, Uganda. The Receptionist reports directly to the Senior Executive Assistant and is an essential member of the fast-paced and busy Country Office.

The successful candidate will be required to: (i) provide professional reception and administrative support services to the country office. (ii) He/She will be required to work on multiple concurrent tasks with constant interruption without losing concentration or attention to detail. (iii) deal with emergency situations in a calm, efficient and prompt manner; showing an excellent sense of initiative and discretion.

Duties and Accountabilities:    

These include but are not limited to:

  • Provide professional reception and administrative support services to the organization;
  • Work on multiple concurrent tasks with constant interruption without losing concentration or attention to detail;
  • Must be able to deal with emergency situations in a calm, efficient and prompt manner; showing an excellent sense of initiative and discretion;
  • Use a multi-line telephone, answering a high volume of telephone calls with courtesy, speed and accurately routing the calls;
  • Receiving, communicating and screening visitors then directing them to their proper destination in a courteous and professional manner;
  • Providing general information regarding the Bank and responding to routine inquiries or complaints from clients and members of the public in line with Bank’s policies and management direction;
  • Relaying messages accurately orally, manually and by electronic mail;
  • Performing other office support functions, examples of which include receiving, sorting and ensuring distribution of incoming mail;
  • Coordinating monthly subscriptions of newspapers and journals to ensure validity;
  • Maintain Internal and external directories, circulating and updating of the visiting missions schedule weekly, recording and dispatch of pouch weekly.  

Selection Criteria

  • Preferable qualification of Certificate/Diploma in Secretarial studies, Administration or an equivalent; 
  • Excellent command of written and spoken English;
  • Excellent interpersonal and communication skills, and ability to interact tactfully with people of all levels;
  • Demonstrable team spirit and strong desire to actively contribute to the Bank’s objectives;
  • Willingness and ability to assist in any ad-hoc tasks that may come up;
  • Excellent word and data processing skills (Word, Excel, Outlook, etc.);
  • Minimum of two years’ experience in a busy diverse office environment.

Required Competencies:

  • In addition to the above selection criteria, the following competencies are expected of the successful candidate:
  • Deliver Results for Clients.  Responds to client requests in a timely manner.  Demonstrates positive attitude and responsiveness to client requests and understands the role and the larger organization.  Ability to execute tasks and complete requests in a consistent and timely manner.
  • Collaborate Within Teams and Across Boundaries.  Works cooperatively and displays an open, helpful attitude toward others and approaches conflict as common problems to be solved.  Values the importance of others’ views and is aware of impact of work on larger World Bank Group.
  • Shows positive attitude; Shows interest in and helps to solve routine problems.  Considers own behavior in context of World Bank Group’s values and mission and adapts to changing circumstances.
  • Seeks opportunities to grow and further develop own capabilities.  Shows interest in knowledge, learning, and enhancing own skills.  Interacts positively with others for the exchange of information and ideas; receives and incorporates feedback from others.
  • Makes decisions appropriate to scope of job.  Seeks assistance and guidance from others where appropriate and uses own judgment to make timely and sound decisions.

Poverty has no borders, neither does excellence. We succeed because of our differences and we continuously search for qualified individuals with diverse backgrounds from around the globe.

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