Records Assistant (1 Post)

Job Title: Records Assistant (1 Post)

Ref No: UBTEB/HRM-EXT/015/01/2021

Salary Scale: BTEB 7

Reports to: Records officer

Department: Human Resource and Administration

Job Purpose

To provide support in the managing of records according to established standards and
procedures

Duties and Responsibilities

1. Carry out day-to-day operations of the registry
2. Organise and describe records
3. Open files for keeping information and closing them when due;
4. File information and route to officers responsible for action;
5. Implement records retention and disposal schedules
6. Maintain the registry
7. Facilitate access to the registry and coordinate the transfer of records
8. Receive, register and classify records;
9. Open files for keeping classified information and closing when due;
10.Perform any other duties as assigned by the Supervisor.

Qualifications and Working Experience

a) A minimum of Diploma in Library and Information Science (DLIS) or a Diploma
in Records and Information Management (DRIM)
b) A minimum of one (1) year working experience in Records management in a
reputable organization
c) 20 – 40 years of age at entry.

Key competences

i. Communication and interpersonal skills;
ii. Integrity and ethics
iii. Team Work;
iv. Time Management
v. Computer skills

MODE OF APPLICATION

Three sets of handwritten applications with detailed CVs and photocopies of Academic
Certificates, Testimonials, Transcripts and/or Result slips; Three (3) most recent and clear
passport size photographs, Names and addresses of two referees, A letter of
recommendation from the current or most recent employer, telephone contacts and
emails of both the applicant and the referees; should be submitted in sealed envelopes and hand delivered not later than 23rd January, 2021 at 5.00p.m to the address indicated below. The Job title and Reference Number should be clearly written on the top left corner of the envelope. Applications should be addressed to;

The Executive Secretary,
Uganda Business and Technical Examinations Board;
Plot 7 Valley Drive, Ntinda;
P. O. Box 1499;
Kampala – Uganda.

Only successful applicants will be contacted.