Job title SENIOR ADMINISTRATIVE OFFICER 
Reports to HEAD OF FINANCE AND ADMINISTRATION

Job purpose

The Senior Administrative Officer will be responsible for implementation of general administrative  and office procurement tasks. The incumbent will maintain frequent external contacts with service providers to ensure a smooth relationship as well as support contractual functions.

Duties and responsibilities

Office management Responsibilities:

  • Undertake periodic reviews to ensure that the Office premises are well set up and maintained in line with the organizational policies and standards
  • Monitor Security for all office locations
  • Bring issues to the attention of senior management relating to security
  • Housekeeping
  • Managing office space
  • Implement staff safety and security measures
  • Ensure timely distribution of office supplies to different departments and employees

Procurement Responsibilities:

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  • Prepare monthly and quarterly procurement plans
  • Initiate and coordinate company procurements for the smooth running of the Office.
  • Oversee procurement activities for the company
  • Prepare comprehensive and accurate procurement reports
  • Managing the performance of the logistics and procurement team to ensure achievement of agreed targets.
  • Ensure physical verification of assets and equipment.

Meetings

  • Arrange and coordinate Staff travel and accommodation
  • Book meeting venues as required
  • Support in coordinating internal and external meetings, assisting with projects and events.
  • Any related duties assigned by Management

Qualifications and Experience

  • Bachelor’s Degree in Business Administration,  or its equivalent.
  • Minimum of 6 years’ experience preferably in a procurement or administrative role in a busy and fast paced environment.
  • Advanced Financial or procurement management training is an added advantage.
  • Proficiency with Microsoft Office products including Word, Excel and Powerpoint

Job Skills & Person Specification

  • Excellent verbal and written communication skills
  • Excellent interpersonal, written and oral communication skills
  • Extremely self-driven
  • Must be Tech-savvy
  • People Management Skills
  • Ability to exercise good judgment, show initiative and be proactive
  • High standards of ethics and confidentiality to handle sensitive information

Values

  • Team player
  • Trustworthy
  • Self-disciplined
  • Integrity
  • Quality.
  • Innovation

Application Deadline: 22nd February 2022

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