Senior Human Resources Coordinator

DESCRIPTION

Cordaid is an international NGO, that believes in a world without poverty and exclusion. We strive for just and sustainable societies where every person counts. We stand for knowledge and talent sharing between North and South, between farmers and businesses, between activists and policymakers. Where poverty, conflict and exclusion divide societies, we connect people and communities. We stand for professionalism, expertise, and solidarity across borders. We aim at maximizing our social impact and contributing to systemic change. We operate where natural disasters strike, where conflicts tear up communities and where lack of opportunities and service delivery keep families in extreme poverty. Cordaid has been active in Uganda for over 25 years; and our programmes currently focus on three thematic areas: health, education and sustainable livelihoods.

Cordaid is a member of the international Catholic network Caritas as well as the ecumenical network ACT Alliance and we are active in worldwide civil society networks. We work in 20 countries in Africa, Middle East and Asia.

Cordaid Uganda is looking for a hardworking and enthusiastic person to fill the position of Senior Human Resources Coordinator

Job Summary: The Senior Human Resources Coordinator is responsible for the coordination and execution of the HR function at the Cordaid Uganda Country Office. He/She als supports, when and where necessary, the Human Resource focal points in the country offices falling under the East and Southern Africa regional office based in Uganda (Kenya, Rwanda, Zimbabwe).

Reporting: Country Director Cordaid Uganda / Regional Director East and Southern Africa

Duty station: Kampala, Uganda

Position type: National

Contract type: Fixed term contract – 1 year, renewable upon satisfactory performance

Proposed start of contract: As soon as possible

Summary of Roles/Responsibilities

• Assists with and coordinates strategic Human Resources planning
• Executes and maintains Human resources policies and procedures
• Advises management in the execution of HRM policies and procedures, including national level legal requirements
• Ensures administrative and legal compliances in Human Resources and safety and security
• Ensures management and staff are working according to the Code of Conduct and Integrity Policy and takes appropriate action in case of misconduct.
• Is the focal point for safety and security
• Shares HR knowledge, stays abreast with labor market developments, safety and security developments, and learns about new HR, and safety and security techniques and methods.
• Provides support to HR focal points and officers in the other countries of the Cordaid East and Southern Africa cluster office

KEY DUTIES & RESPONSIBILITIES

Strategic HR planning                                   Assists in developing and translating the strategic Human Resources plan into an operational plan. Implements the plan in close consultation with the Country Director and Finance Manager.

Policies and procedures                               Coordinate and execute the terms of employment for staff. Coordinates and executes the recruitment process and generates offer letters. Coordinates the process of annual performance cycle and                                                                            timely communicates to management and staff about the process, evaluation forms and deadline. Ensures timely offer letters, contract renewals, end of contract letters, exit interviews, clearance                                                                               certificates and final settlements. Coordinates and executes compliance with national Ugandan legal requirements, such as country office registration, personal data management, beneficial                                                                                       ownership, field office MoUs with relevant Ugandan authorities, and all other legal requirements as to the status of the Cordaid Country Office in Uganda. Coordinates staff care including health,                                                                                 security and personal safety. Coordinates and implements the organisational Integrity policy, creates awareness and understanding of the importance of integrity, personal safety and security. Advises                                                                       management in the execution of HRM policies and procedures, including national level legal requirements, including optimizing the quality and quantity of staffing and adherence to Cordaid’s values.                                                                         Advises and executes requirements regarding the legal residence of expatriate staff (residence and work permits, defendants’ passes, temporary visa, special permits, etc.)

Administrative compliance and                 Follows up on the implementation of the Labour Law and tax support requirements. Provides pay roll changes and ensures monthly pay slips to all staff. Performing file audits to ensure that all required                                                                      employee documentation is collected and maintained. Performs payroll and benefits audits and recommends correction actions. Ensures compliance and efficiency towards expatriate positions’ legal                                                                         status in country.

Integrity                                                    Ensures management and staff are working according to the Code of Conduct and Integrity Policy and takes appropriate action in case of misconduct. In consultation with management conducts regular                                                                   awareness raising sessions on integrity and personal safety and security with all Uganda staff.

Safety and security                                  Is the focal point for safety and security working closely with the Regional Security Advisor based in Ethiopia. Ensures weekly coordination with the RSA on the general security situation and ensures                                                                        timely updates to management and staff on security developments. Stays abreast of security and safety developments and is well plugged in to the relevant country level networks. Ensure that all new                                                                      staff and visitors are well briefed and oriented on the contextual knowledge of the country and personal responsibility to mitigate risks. With support from the regional security advisor, updates the country                                                                  security plan, and the welcome package for the country office. With support from the senior management, provides support to all the security incidents reported from the field. Compiles security incident                                                                    reports and shares them with the senior management and the RSA.

Knowledge sharing & learning                Shares HR knowledge, stays abreast with labor market developments, safety and security developments, and learns about new HR, and safety and security techniques and methods.

Regional support                                    Provides support to HR focal points and officers in the other countries of the Cordaid East and Southern Africa cluster office (Rwanda, Kenya, Zimbabwe)

Other                                                      Any other duties assigned by the manager

REQUIREMENTS

Knowledge, Skills, and Experiences

Minimum Bachelor’s Degree or advanced professional training in human resources management, organisational development, business or public administration or other relevant subject.

Minimum of three to five years’ relevant working experience in human resources and organisational development in (international) NGO environment

Proven track record of implementing human resources policies and plans

Strong organiser of one’s own work, setting the right priorities, and maintaining sound and organised archives/ documentation storages

Affinity with safety and security protocols and procedures

Behavioral values and skills: trust, accountability, integrity, problem solving, cooperation, diplomatic, flexibility, creativity, result-oriented, collaboration

Strong personal integrity, willing and able to serve as a model for other staff

Excellent English writing and communication skills