Subgrants Manager

Description

Pathfinder Overview

Pathfinder International is a global leader in sexual and reproductive health. We place reproductive health care at the center of all that we do—believing that it is not only a fundamental human right, but is critical for expanding life opportunities for women, families, communities, and nations, and paving the way for transformations in environmental stewardship, decreases in population pressures, and innovations in poverty reduction. Pathfinder provides women, men, and adolescents with a range of quality health services—from contraception and maternal care to HIV prevention and AIDS care and treatment, to women led community resilience/population, health and environment (PHE). Pathfinder strives to strengthen access to family planning, advocate for sound reproductive health policies, and, through all of our work, improve the rights and lives of the people we serve. Gender and youth are addressed as cross-cutting themes in all our programs.

Program Overview

Pathfinder International has been awarded a five-year Family Planning Activity (FPA) by the US Agency for International Development (USAID).  As a lead implementing agency, Pathfinder with partners will play a catalytic role in increasing access to modern contraception and reducing the unmet need for voluntary family planning services in Uganda.

The FPA’s three Intermediate Result areas (IRs) are; Uganda leadership and coordination strengthened to support FPA; Positive social norms and behaviors enhanced to improve healthy timing and spacing of pregnancies; and access to quality FP increased!; will be implemented in 11 districts with three cluster offices in Masindi covering Kiryandongo, Bulissa and Kyankwanzi; Fortportal cluster covering Kyegegwa, Kyenjojo, Kibale, Ntoroko, and Bundibugyo; Masaka Cluster covering Gomba and Rakai districts with head office in Kampala overseeing all but covering Butambala.

Pathfinder International as the lead, will work in close collaboration with the Ministry of Health, the national planning authority, National population council, Ministry of Gender, Labour and Social development, Ministry of Education, Youths’ organizations and Uganda Family planning consortium to accelerate progress toward Uganda’s commitments and objectives under FP2020 and the country’s Vision 2040 strategy through strategic implementation, coordination and collaboration within these entities and across development and Implementing partners especially USG and non-USG partners especially those implementing Regional Health Integration to Enhanced Services.

Position Purpose

The Sub-Grants Manager will oversee the effective grant management and compliance processes at Pathfinder. He/she will work with project teams to establish and manage the grants system, policies and procedures for the project and ensure adherence to Pathfinder and donor requirements. The position holder will collaborate closely with other technical program and finance staff to ensure significant technical and financial grants programming.

Key Responsibilities

• Responsible for the day-to-day management of the subgrants port-folio of the project
• Help develop and implement a project subgrants management system and advise project and partner staff on sub grant management and record keeping, systems, and policies

• Design subgrant mechanisms, including project subgrants manual and related forms, in a way that promotes capacity strengthening of grantees around financial management and compliance;
• Develop and implement a sub-recipient monitoring plan for all subgrantees, including routine and targeted sub-grantee financial site visits;
• Provide information, advice and technical assistance to subgrantees on project related compliance issues such as financial reporting requirements, audit reports, procurement, and grant monitoring;
• Monitor subgrantee budgets and expenses to maintain accurate financial records and ensure that subgrantees do not exceed the available budget;
• Manage disbursements to subgrantees and monitor financial performance and progress toward objectives
• Ensure compliance with USAID and organizational requirements on grant making;
• Oversee in the appraisal and evaluation of subgrant proposals selection of grant recipients, in collaboration with the Director Finance and Operations;
• Review and audit subgrantees’ reports, budgets and proposals to ensure compliance with grant terms and USAID regulations; and Work with the finance team to resolve any financial issues that arise.

Basic Requirements

• The applicant should hold a Master’s Degree or higher in Business Administration, Finance, Accounting or other relevant field;

• At least eight (8) years’ experience in grants management and/or programming.
• At least five (5) years’ experience working on USG-funded projects and reporting, and/or public health programs.
• Demonstrated knowledge of granting procedures, from grant start-up, award management, to close out.
• Demonstrated experience in organizational or individual capacity building and/or training.

• Expertise in the financial, regulatory, and contracting aspects of USAID;
• Skills and experience in the appraisal and evaluation of proposals and monitoring of grants;
• Experience in capacity building of sub grantee organizations and in financial and forensic audits of donor-funded projects and programs. S/he shall possess management and communication skills;
• Demonstrated experience in auditing and accounting, grants and fund management;
• Demonstrated experience and skills in developing and managing large budgets;
• Experience in building and effectively supervising a diverse team of employees

Equal Employment Opportunity Policy

Pathfinder International provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Safeguarding and Protection

Pathfinder is committed to the safeguarding and protection of the people we serve and our staff. We have zero tolerance for any type of behavior that inflicts harm on children, young people, adults, our staff and partners including sexual abuse, harassment, bullying, and exploitation. We do everything possible to ensure that we recruit only those who are suitable to work with for us and expect that everyone we hire will abide by our safeguarding and related policies and will report any suspected or known violations. This job is subject to a range of vetting checks as legally permitted in the country where they are being hired. By submitting an application, the job applicant acknowledges they understand our intent to verify suitability to work with us.

Closes: January 16 2023

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